Administrative Assistant

Kalkbrenner Property Management; Lagoa; Presencial; EUR 12 000 - 18 000; Tempo integral

Resumo da oferta

Kalkbrenner Property Management in Lagoa, Portugal, seeks a full-time Administrative Assistant to join the on-site team. You will support daily office operations, manage schedules, greet visitors, handle calls, and respond to emails to keep residents and vendors well coordinated.

The role emphasizes accuracy, multi-tasking, and clear communication within a diverse office. Prior property management experience is a plus, as is fluency in English; a Portuguese driver's license is required.

Qualificações

• Strong administrative and clerical skills: scheduling, filing, record keeping, and document preparation.
• Professional phone etiquette and communication for residents, vendors, and internal teams.
• Fluent in English; German language knowledge valued.
• Proficiency with office software; Excel in particular.
• Portuguese/EU driver’s license mandatory.
• Attention to detail and ability to manage multiple tasks.
• On-site Lagoa collaboration with a diverse team.
• Prior experience in property management beneficial.
• High school diploma or equivalent; additional training in administration advantageous.

Responsabilidades

• Support daily office operations and scheduling.
• Greet visitors and respond to email inquiries.
• Coordinate communication between team members, vendors, and residents.
• Prepare documents and reports; assist with data entry.
• Support executive staff with meeting coordination.
• Maintain orderly office and stocked supplies.
• Ensure internal processes are followed for efficient property management.

Conhecimentos

Scheduling

Filing

Record keeping

Document prep

Phone etiquette

Communication

English fluency

German knowledge valued

Office software (Excel)

Driver's license

Attention to detail

On-site work

Team collaboration

Prior property management experience

Formação académica

High school diploma

Administration training beneficial

Ferramentas

Excel

Descrição da oferta de emprego

Role Description

This full-time, on-site Administrative Assistant role at Kalkbrenner Property Management is based in Lagoa. The Administrative Assistant supports daily office operations, including managing schedules, organizing files, and maintaining accurate records. The role involves handling incoming calls, greeting visitors, responding to email inquiries, and coordinating communication between team members, vendors, and residents. The Administrative Assistant prepares documents and reports, assists with data entry, and supports executive staff with meeting coordination and basic administrative tasks. This role also helps ensure the office environment is orderly, supplies are stocked, and internal processes are followed to support efficient property management.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, filing, record keeping, and document preparation
• Professional Phone Etiquette and Communication skills for interacting with residents, vendors, and internal teams
• Fluente in English both spoken and written, knowledge of other languages such as German are valued
• Proficiency with office software excel in particular
• Having a valid Portuguese or EU drivers license is mandatory
• Attention to detail, organizational skills, and the ability to manage multiple tasks and priorities
• Ability to work on-site in Lagoa and collaborate effectively with a diverse team
• Prior experience in property management or real estate administration is beneficial
• High school diploma or equivalent required; additional training or education in administration is an advantage