Contract jobs in Malaysia

Your day at NTT DATA

The Executive Assistant (EA) provides high-level administrative support to senior executives, ensuring efficient management of their time, responsibilities, and communications.

This role entails 30% of executive administration support and 70% legal administration support.

Key responsibilities:

Executive administration support - 30%

• Provides administrative assistance with electronic diaries and scheduling commitments, including travel itineraries management
• Supports meeting agendas preparation, meeting logistics arrangement, minutes of meeting distribution & follow-up on outstanding items
• Drafts routine correspondence, prepares reports and statistical information ensuring distribution to the relevant internal stakeholders
• Provides assistance with the management and maintenance of hard copy and electronic filing system
• Supports flow of information to internal and external stakeholders.
• Provides assistance with any other administrative-related requests

Legal administration support – 70%

• Supports in maintaining and organizing legal documents, handling client interactions, scheduling meetings and court dates, and assisting with case preparation if needed.
• Assists in contract management by arranging document to authorized signatories.
• Responds to inquiries of stakeholders in regard to administrative legal matter and redirect them when necessary.
• Provides administrative support for all legal documentations including raising payments to the legal vendors (electronic / hardcopy).
• Provides assistance in application of company’s licenses and certifications and to be the liaison for contact government offices.
• Ensures accuracy in handling and tracking documents, coordinate and maintain communication with dispatch for legal documents delivery.

Academic requirements

• Diploma/degree/ equivalent certification; open to fresh graduates as well

To thrive in this role, you need to have:

• Excellent communication and interpersonal skills
• Excellent organization and time-management skills
• Demonstrates a positive attitude with excellent attention-to-detail
• Ability to work on tasks of a critical & confidential nature in professional manner
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).