Senior Administrative & Operations Partner

SBM Offshore; México; Remote; MXN 250,000 - 350,000; Full time

Job summary

SBM Offshore is seeking a Senior Administrative Assistant to enable seamless operations at a strategic level by delivering advanced administrative support for the executive scope of work, ensuring efficient workflows, priority alignment, and timely delivery of critical outcomes. The role requires 5–7 years in a senior admin, expert MS Office skills, and fluency in English.

You will manage calendars, travel, meetings, budgets, and coordinate cross‑functional stakeholders with discretion and

Qualifications

• Minimum 5 to 7 years in a senior administrative role.
• Advanced MS Office skills to create sophisticated documents, spreadsheets, and presentations.
• Fluent in English, written and spoken.
• Ability to manage calendars, travel, meetings, and events.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Develop and maintain critical documentation, ensuring accuracy, professional presentation, and timely provision of dashboards and reports to support decision‑making.
• Oversee complex calendars, anticipate priorities, and proactively resolve scheduling conflicts, ensuring alignment across stakeholders.
• Coordinate and oversee travel arrangements, creating comprehensive itineraries while providing on‑call support for urgent changes or issues.
• Lead and manage the organization of key meetings and events, ensuring logistics, agenda execution, and timely follow‑ups support business objectives.
• Coordinate advanced internal projects, driving timelines, managing resources, and proactively identifying risks to ensure successful delivery.
• Track and reconcile budgets, manage complex expense reports, and enforce financial compliance while identifying cost optimization opportunities.
• Liaise with multiple senior stakeholders, ensuring seamless communication and resolution of escalations, while managing expectations and delivering timely updates.
• Act as a strategic partner to your line management by anticipating needs, addressing gaps in administrative workflows, and proposing improvements.

Skills

Senior administrative experience

Calendar management

Travel coordination

Budget tracking

Stakeholder communication

Executive support

MS Office proficiency

English fluency

Education

High School Diploma + Vocational Training / Advanced Technical Certificate

Tools

Microsoft Office Suite

Job description

SBM Offshore is seeking a Senior Administrative Assistant to enable seamless operations at a strategic level by delivering advanced administrative support for the executive scope of work, ensuring efficient workflows, priority alignment, and timely delivery of critical outcomes. The role requires 5–7 years in a senior admin, expert MS Office skills, and fluency in English.

You will manage calendars, travel, meetings, budgets, and coordinate cross‑functional stakeholders with discretion and