Senior Administrative Assistant

SBM Offshore; Tampico; On-site; MXN 480,000 - 600,000; Full time

Job summary

SBM Offshore in Mexico seeks a Senior Administrative Assistant to enable seamless executive support, manage calendars, travel and reports, and maintain critical documentation to drive strategic outcomes.

This role requires 5–7 years in a senior administrative position, strong communication in English, and advanced Microsoft Office proficiency. You will coordinate complex schedules, travel, meetings, and budgets while partnering with senior stakeholders to optimize workflows.

Qualifications

• Minimum of 5 to 7 years in a senior administrative role.
• Proficient with Microsoft Office to create sophisticated documents, spreadsheets, and presentations.
• Fluent in writing and speaking English.

Responsibilities

• Develop and maintain critical documentation, delivering dashboards and reports to support decision-making.
• Oversee complex calendars, prioritizing and resolving scheduling conflicts.
• Coordinate travel arrangements with comprehensive itineraries and on-call support.
• Lead meetings and events logistics, agendas, and timely follow-ups.
• Coordinate internal projects, manage timelines and risks to ensure delivery.
• Track and reconcile budgets and expenses, ensuring financial compliance.
• Liaise with senior stakeholders, manage escalations and provide updates.
• Act as a strategic partner to line management, identify workflow improvements.

Skills

English fluency

Calendar coordination

Travel coordination

Budget tracking

Stakeholder management

Education

High School Diploma + Vocational Training / Advanced Technical Certificate

Tools

Microsoft Office Suite

Job description

• As Senior Administrative Assistant, you enable seamless operations at a strategic level by delivering advanced administrative support for your scope of work (department, executive, or project), ensuring efficient workflows, priority alignment, and timely delivery of critical outcomes. You exhibit diplomacy and discretion, working effectively in a confidentiality environment, and demonstrating a sense of time and priority management

Purpose

• As Senior Administrative Assistant, you enable seamless operations at a strategic level by delivering advanced administrative support for your scope of work (department, executive, or project), ensuring efficient workflows, priority alignment, and timely delivery of critical outcomes. You exhibit diplomacy and discretion, working effectively in a confidentiality environment, and demonstrating a sense of time and priority management

Responsibilities

• You develop and maintain critical documentation, ensuring accuracy, professional presentation, and timely provision of dashboards and reports to support decision-making.
• You oversee complex calendars, anticipate priorities, and proactively resolve scheduling conflicts, ensuring alignment across stakeholders.
• You coordinate and oversee travel arrangements, creating comprehensive itineraries while providing on-call support for urgent changes or issues.
• You lead and manage the organization of key meetings and events, ensuring logistics, agenda execution, and timely follow-ups support business objectives.
• You coordinate advanced internal projects, driving timelines, managing resources, and proactively identifying risks to ensure successful delivery.
• You track and reconcile budgets, manage complex expense reports, and enforce financial compliance while identifying cost optimization opportunities.
• You liaise with multiple senior stakeholders, ensuring seamless communication and resolution of escalations, while managing expectations and delivering timely updates.
• You act as a strategic partner to your line management by anticipating needs, addressing gaps in administrative workflows, and proposing improvements.

Education

• High School Diploma + Vocational Training / Advanced Technical Certificate

Experience

• Minimum of 5 to 7 years of experience in a senior administrative role, with a proven track record of managing complex administrative functions and supporting executive-level staff.
• Advanced office software (Microsoft Office Suite) to create sophisticated documents, spreadsheets, and presentations
• Fluent in writing and speaking English

Functional Competencies

• Calendar, Schedule, and Travel Coordination
• Document and Correspondence Management
• Meeting and Event Coordination
• Office Applications Proficiency
• Data and Expense ManagementData collection and entry