Strategic Executive Assistant & Ops Lead

SBM Offshore; Tampico; On-site; MXN 480,000 - 600,000; Full time

Job summary

SBM Offshore in Mexico seeks a Senior Administrative Assistant to enable seamless executive support, manage calendars, travel and reports, and maintain critical documentation to drive strategic outcomes.

This role requires 5–7 years in a senior administrative position, strong communication in English, and advanced Microsoft Office proficiency. You will coordinate complex schedules, travel, meetings, and budgets while partnering with senior stakeholders to optimize workflows.

Qualifications

• Minimum of 5 to 7 years in a senior administrative role.
• Proficient with Microsoft Office to create sophisticated documents, spreadsheets, and presentations.
• Fluent in writing and speaking English.

Responsibilities

• Develop and maintain critical documentation, delivering dashboards and reports to support decision-making.
• Oversee complex calendars, prioritizing and resolving scheduling conflicts.
• Coordinate travel arrangements with comprehensive itineraries and on-call support.
• Lead meetings and events logistics, agendas, and timely follow-ups.
• Coordinate internal projects, manage timelines and risks to ensure delivery.
• Track and reconcile budgets and expenses, ensuring financial compliance.
• Liaise with senior stakeholders, manage escalations and provide updates.
• Act as a strategic partner to line management, identify workflow improvements.

Skills

English fluency

Calendar coordination

Travel coordination

Budget tracking

Stakeholder management

Education

High School Diploma + Vocational Training / Advanced Technical Certificate

Tools

Microsoft Office Suite

Job description

SBM Offshore in Mexico seeks a Senior Administrative Assistant to enable seamless executive support, manage calendars, travel and reports, and maintain critical documentation to drive strategic outcomes.

This role requires 5–7 years in a senior administrative position, strong communication in English, and advanced Microsoft Office proficiency. You will coordinate complex schedules, travel, meetings, and budgets while partnering with senior stakeholders to optimize workflows.