Senior Executive Assistant to Global Leaders (Hybrid)

Aon plc; Ciudad de México; On-site; MXN 279,000 - 391,000; Full time

Job summary

Aon plc is seeking a Senior Administrative Support to join the Administrative Operations Team. You will provide high‑level administrative and operational support to multiple Business Leaders across Aon's solution lines, managing calendars, travel, meetings, and confidential information with discretion.

The ideal candidate is proactive, highly organized, a strong communicator, and capable of anticipating needs in a fast‑paced, client‑focused environment, with advanced English and relevant

Qualifications

• Bachelor's degree or equivalent experience.
• Fluent English (C1) written and spoken.
• 3–4 years administrative or office experience in a professional environment.
• Experience as Executive Assistant or Personal Assistant supporting senior leaders is preferred.

Responsibilities

• Serve as primary point of contact for Business Leaders with clients, third parties, internal colleagues, and direct reports.
• Proactively manage multiple complex calendars across multiple time zones, scheduling meetings and prioritizing materials.
• Monitor and manage email inboxes, draft and prioritize correspondence, follow up on actions.
• Plan, coordinate and support internal and external meetings (in person and virtual), including managing technology and logistics.
• Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Prepare, review, and submit expense reports and reimbursements in compliance with policy.
• Produce, format, and proofread professional documents in line with brand standards.
• Maintain distribution lists, organizational charts, contact databases, and administrative tools.
• Assist with onboarding activities for team members.
• Handle sensitive and confidential information with integrity.
• Support team events and internal initiatives, including logistics and communications.
• Perform other ad hoc administrative duties and special projects.

Skills

Calendar management

Travel coordination

Professional communication

Discretion & confidentiality

Multitasking

Meeting coordination

English proficiency

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Teams

Zoom

Job description

Aon plc is seeking a Senior Administrative Support to join the Administrative Operations Team. You will provide high‑level administrative and operational support to multiple Business Leaders across Aon's solution lines, managing calendars, travel, meetings, and confidential information with discretion.

The ideal candidate is proactive, highly organized, a strong communicator, and capable of anticipating needs in a fast‑paced, client‑focused environment, with advanced English and relevant