Remote Senior Executive Assistant for Global Leaders

Pearl; México; Remote; MXN 1,679,000 - 2,238,000; Full time

Benefits offered by this job

Remote work from LATAM/Philippines

Competitive salary based on experience

Generous PTO

Health coverage for PH-based talents

Direct mentorship from industry-expert

Learning & Development resources

Global networking

Job summary

Pearl Talent is hiring a Senior Executive Assistant to support a senior investment professional in a fast-paced, globally connected environment. The role focuses on inbox and calendar management, task tracking, travel coordination, and prep of meeting briefs to enable strategic work by leadership.

Within 30–90 days, expect improved organization and reliable task tracking. The position offers fully remote work from LATAM or Philippines, with flexible evening/weekend hours to align with EST.

Qualifications

• 7–10+ years of experience in executive assistance or senior-level executive support.
• Experience supporting senior executives, founders, or partners in a fast-paced environment.
• Hands-on management of multiple executive inboxes and complex multi-party calendars, including preparing meeting briefs.
• Experience coordinating travel arrangements, including flights, accommodations, and itineraries.
• Experience using AI tools to summarize information, organize documents, or streamline workflows.
• Experience managing digital tools for task tracking, documentation, and knowledge management.
• English at C1+ CEFR level.

Responsibilities

• Manage multiple inboxes, prioritizing urgent matters and important updates.
• Coordinate complex calendars, schedule meetings, and resolve conflicts.
• Prepare meeting briefs, correspondence, and supporting materials ahead of calls.
• Block preparation time on the calendar before key meetings.
• Draft responses and maintain organized records of correspondence.
• Maintain overview of priorities, deliverables, and outstanding tasks.
• Follow up with internal and external stakeholders to keep work moving.
• Implement and manage internal systems for task tracking, documentation, and knowledge management.
• Use AI tools to summarize information, organize documents, and streamline workflows.
• Improve processes to free up leadership time for strategic priorities.
• Track follow-ups with external contacts to avoid missed opportunities.
• Organize incoming business documents and prepare leadership-ready information.
• Research companies, contacts, and industry events as needed.
• Coordinate travel, including flights, accommodations, and itineraries.
• Set up meetings with key contacts in advance; research relevant conferences.

Skills

Executive support

Calendar management

Inbox management

Travel coordination

AI tools usage

Tools

Notion

Microsoft 365

CRM platforms

Project management tools

Job description

Pearl Talent is hiring a Senior Executive Assistant to support a senior investment professional in a fast-paced, globally connected environment. The role focuses on inbox and calendar management, task tracking, travel coordination, and prep of meeting briefs to enable strategic work by leadership.

Within 30–90 days, expect improved organization and reliable task tracking. The position offers fully remote work from LATAM or Philippines, with flexible evening/weekend hours to align with EST.