Executive Assistant

Hire With Near; Ciudad de México; A distancia; MXN 736.512 - 1.104.769; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

14 days vacation

Birthday off

Health insurance stipend

Competitive compensation in USD

Descripción de la vacante

A dynamic remote staffing agency is seeking a highly organized Executive Assistant to support the CEO in a fast-paced, high-stakes environment. The ideal candidate will excel at anticipating needs, managing complex schedules, and ensuring efficient operations. This is a remote role suited for someone with 3-5 years of experience supporting C-level executives and a passion for making lives easier through exceptional service.

Formación

• 3 - 5 years of experience as an Executive Assistant.
• Must have supported a CEO or C-level executive.
• Excellent references from past executives.
• Experience in fast-paced, remote-first environments.

Responsabilidades

• Own the CEO’s calendar, ensuring efficient management of meetings and deadlines.
• Triage and manage the CEO's daily inbox and messages.
• Ensure projects stay on track through follow-ups.
• Prepare briefing documents for meetings.
• Research and analyze data as needed.
• Schedule personal appointments and manage logistics.

Conocimientos

Organizational skills

Proactive initiative

Attention to detail

Tech-savviness

Client service mindset

Herramientas

Slack

Google Workspace

Excel/Google Sheets

Descripción del empleo

At Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.

About the role

We are seeking a highly organized, fast-moving, and exceptionally detail-oriented Executive Assistant to support the CEO. This role is ideal for someone who thrives in a high-stakes, fast-paced environment where prioritization, problem-solving, and adaptability are key. You will act as a strategic partner, ensuring the CEO’s time and attention are focused on the highest-impact tasks while proactively managing day-to-day operations.

Responsibilities

• Own the CEO’s calendar, ensuring all meetings, deadlines, and priorities are seamlessly managed. Anticipate conflicts and proactively adjust as needed.
• Triage and manage the CEO's daily inbox and Slack/voice messages and ensure nothing is forgotten with same-day responses.
• Keep projects and initiatives on track by following up with internal and external stakeholders, ensuring deliverables are met.
• Organize complex information and data into a decision-ready format. Analyze data and calculate metrics as needed.
• Ensure the CEO is well-prepared for every meeting with briefing documents, background notes, and key questions. Own meeting recaps and follow-up action tracking.
• Identify inefficiencies and improve systems to increase effectiveness and speed.
• Research projects: Conduct competitive intel, market research, and vendor analysis.
• Schedule personal appointments, organize travel arrangements, and manage logistics.
• Track expenses and handle financial admin tasks.
• Interface with co-founder, Head of Marketing, Head of Operations, and other team members.
• Serve as liaison when the CEO is unavailable for meetings/requests.

What We’re Looking For

• Insanely organized: Lives and breathes systems and processes.
• Obsessively proactive: Anticipates needs before being asked, takes initiative constantly.
• Incredibly fast: Same-day (often same-hour) response times.
• Error-free work: No mistakes, high attention to detail.
• Tech-savvy: Internet native, expert with Slack and Google Workspace.
• Spreadsheet competent: Comfortable with basic data analysis in Excel/Google Sheets.
• Client service mindset: Genuinely motivated by making executives' lives easier and doing exceptional work.
• Works independently: Minimal supervision needed, takes ownership, and runs with tasks.

Requirements

• 3 - 5 years of experience as an Executive Assistant.
• Must have supported a CEO or C-level executive.
• Excellent references from past executives.
• Experience in fast-paced, remote-first environments.

Why Join Us?

• This is a unique opportunity to gain insight into high-level decision-making, work closely with an ambitious CEO, and play a crucial role in driving the company’s success. If you are an operator at heart who thrives in a dynamic, fast-moving environment, we want to hear from you.

Working Style Requirements

• Available during US business hours with flexibility.
• Availability to work Full-time (40 hours/week).
• Same-day response time on all communications is mandatory.
• Comfortable receiving direction via Slack, voice messages, and quick calls.
• Thrives on ownership and autonomy.
• Handles sensitive information with complete discretion.
• 100% remote role (Latin America)
• Competitive compensation in USD
• Time Off
• 14 days vacation
• Birthday off
• Health insurance stipend
• Grow and learn at a fast-growing startup