Remote Executive Assistant to C-Level Executive

Collective Residential; Mexico; Remote; MXN 1,681,000 - 2,802,000; Full time

Benefits offered by this job

Remote work

Competitive salary

Job summary

Collective Residential is seeking an experienced Executive Assistant to support a C-level executive across multiple companies. This fully remote role requires ET hours and occasional U.S. travel, with a focus on calendar management, travel coordination, and project delivery.

You will prepare briefing materials, drive cross-functional projects, and act as a liaison with internal and external stakeholders. Strong communication, organization, and tech fluency are essential.

Qualifications

• College degree or equivalent.
• 8+ years of experience as an Executive Assistant supporting C-level executives in a fast-paced environment.
• Demonstrated experience managing projects and coordinating across multiple teams or stakeholders.
• Excellent written and verbal communication skills in English.
• Proven ability to manage complex schedules, travel, and events with precision.
• Proactive and detail-oriented, with strong organizational and problem-solving skills.
• Advanced proficiency in PowerPoint, Word, and Excel. Experience with Asana or a similar project management tool is preferred.
• Tech-savvy and comfortable adopting new systems, tools, and AI solutions such as Claude.
• Strong discretion and judgment with sensitive information.
• Ability to work Eastern Time hours consistently, with flexibility for urgent needs outside standard business hours and travel to the U.S. up to two times per year.
• Comfortable working across multiple companies and priorities, and able to handle ambiguity and change.

Responsibilities

• Manage a complex, evolving calendar of internal and external meetings, calls, and events across multiple time zones.
• Plan and run leadership meetings, board sessions, offsites, and team events end to end, including venue and vendor sourcing, budget tracking, agendas, attendee logistics, materials, and post-event follow-up.
• Coordinate travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Anticipate the executive's needs and resolve issues before they come up.
• Provide day-to-day administrative support, including email management, document preparation, and follow-ups.
• Own and drive cross-functional projects from kickoff through completion, tracking timelines, owners, and deliverables.
• Prepare agendas, briefing documents, and pre-reads so the executive is ready for every meeting.
• Build and edit presentations, reports, and other materials for the leadership team.
• Support the executive's direct reports and the broader corporate team with scheduling, coordination, and project needs.
• Act as a connector across corporate functions and portfolio companies so information and work move quickly.
• Maintain strict confidentiality when handling sensitive company and personal information.
• Serve as a primary point of contact between the executive and internal and external stakeholders, communicating clearly and professionally on the executive's behalf.
• Move between companies and business priorities as demands shift.
• Be available outside standard business hours when travel or other high-priority matters require urgent support.
• Administer and maintain team tools such as Asana, including project setup, templates, and workflows.
• Use technology and AI tools, including Claude, to improve efficiency and streamline workflows.
• Document recurring processes and help onboard new team members to tools and ways of working.

Skills

Calendar management

Travel coordination

Cross-functional collaboration

Executive support

English proficiency

Communication

Education

College degree

Tools

Asana

PowerPoint

Excel

Word

Claude

Job description

Collective Residential is seeking an experienced Executive Assistant to support a C-level executive across multiple companies. This fully remote role requires ET hours and occasional U.S. travel, with a focus on calendar management, travel coordination, and project delivery.

You will prepare briefing materials, drive cross-functional projects, and act as a liaison with internal and external stakeholders. Strong communication, organization, and tech fluency are essential.