Remote Executive Assistant Associate - Operations & Project Management (LATAM)

Freedup; Americas; Remote; MXN 525,026 - 875,044; Full time

Job summary

Freedup is looking for an Executive Assistant to manage inboxes and improve communication clarity. This role requires at least 3 years of supporting senior leadership, exceptional written communication, and proficiency with platforms like Notion and Google Workspace. Responsibilities include organizing agendas, tracking action items from meetings, and researching tools for optimization. A modern home office setup and reliable internet are essential for this role based in Mexico.

Qualifications

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
• Proven experience handling confidential information.
• Reliable high-speed internet and a modern home office setup.

Responsibilities

• Manage and organize three inboxes (personal, work, shared investor inbox).
• Proofread and edit all outgoing communications to improve clarity and accuracy.
• Prepare and maintain agendas, collect participant notes, and track follow-ups.
• Attend meetings to capture action items and enforce accountability.
• Research and implement tools for reviews, CRM, and process optimization.

Skills

Exceptional written communication skills

Tech comfortable

Proficient with Notion, Slack, Google Workspace

Experience with Monograph and BuilderTrend

Job description

Responsibilities

• Manage and organize three inboxes (personal, work, shared investor inbox).
• Proofread and edit all outgoing communications to improve clarity and accuracy.
• Prepare and maintain agendas, collect participant notes, and track follow-ups.
• Attend meetings as needed to capture action items and enforce accountability.
• Research and implement tools for reviews, CRM, and process optimization.

Qualifications

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
• Exceptional written communication skills – must be a stronger writer.
• Tech‑comfortable and adaptable to evolving systems and tools.
• Proven experience handling confidential information.
• Proficiency with Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), or similar task‑management platforms.
• Experience with Monograph and BuilderTrend.
• Reliable high‑speed internet and a modern home office setup.