Global Executive Assistant to Senior Leaders

ElevenLabs; México; Hybrid; MXN 1,119,000 - 1,679,000; Full time

Benefits offered by this job

Annual company offsite

Learning & development stipend

Social travel stipend

Co-working stipend

Job summary

ElevenLabs seeks an accomplished executive assistant to support senior leadership across multiple time zones. You will manage calendars, coordinate logistics, and handle sensitive information with discretion.

You will collaborate with internal stakeholders and external partners, ensuring smooth cross-functional operations. The role emphasizes efficiency, scalable processes, and proactive use of AI tools to streamline work.

Qualifications

• Proven experience supporting senior leaders in a fast-moving environment.
• Exceptional written and verbal communication across diverse stakeholders.
• Discretion and handling sensitive information with integrity.
• Able to flex between high-priority leadership support and broader operational needs.
• Fluent in English and Spanish; Portuguese a plus.

Responsibilities

• Manage complex calendars and provide scheduling across multiple time zones.
• Handle confidential matters and act as trusted partner in professional contexts.
• Coordinate with internal teams, external partners, and senior leaders.
• Collaborate with other EAs to align schedules and maintain cross-functional coordination.
• Anticipate needs, manage follow-ups, and keep stakeholders aligned.
• Build scalable processes and systems for a fast-growing AI company.
• Identify opportunities to automate repetitive work using AI tools.

Skills

Executive support

Calendar management

Cross-time zone coordination

Discretion & confidentiality

Stakeholder collaboration

English & Spanish fluency

Tooling & automation mindset

Education

Tools

AI tools (Claude/ChatGPT)

Job description

ElevenLabs seeks an accomplished executive assistant to support senior leadership across multiple time zones. You will manage calendars, coordinate logistics, and handle sensitive information with discretion.

You will collaborate with internal stakeholders and external partners, ensuring smooth cross-functional operations. The role emphasizes efficiency, scalable processes, and proactive use of AI tools to streamline work.