Remote Senior Executive Assistant

Pearl; México; Remote; MXN 1,679,000 - 2,238,000; Full time

Benefits offered by this job

Remote work from LATAM/Philippines

Competitive salary based on experience

Generous PTO

Health coverage for PH-based talents

Direct mentorship from industry-expert

Learning & Development resources

Global networking

Job summary

Pearl Talent is hiring a Senior Executive Assistant to support a senior investment professional in a fast-paced, globally connected environment. The role focuses on inbox and calendar management, task tracking, travel coordination, and prep of meeting briefs to enable strategic work by leadership.

Within 30–90 days, expect improved organization and reliable task tracking. The position offers fully remote work from LATAM or Philippines, with flexible evening/weekend hours to align with EST.

Qualifications

• 7–10+ years of experience in executive assistance or senior-level executive support.
• Experience supporting senior executives, founders, or partners in a fast-paced environment.
• Hands-on management of multiple executive inboxes and complex multi-party calendars, including preparing meeting briefs.
• Experience coordinating travel arrangements, including flights, accommodations, and itineraries.
• Experience using AI tools to summarize information, organize documents, or streamline workflows.
• Experience managing digital tools for task tracking, documentation, and knowledge management.
• English at C1+ CEFR level.

Responsibilities

• Manage multiple inboxes, prioritizing urgent matters and important updates.
• Coordinate complex calendars, schedule meetings, and resolve conflicts.
• Prepare meeting briefs, correspondence, and supporting materials ahead of calls.
• Block preparation time on the calendar before key meetings.
• Draft responses and maintain organized records of correspondence.
• Maintain overview of priorities, deliverables, and outstanding tasks.
• Follow up with internal and external stakeholders to keep work moving.
• Implement and manage internal systems for task tracking, documentation, and knowledge management.
• Use AI tools to summarize information, organize documents, and streamline workflows.
• Improve processes to free up leadership time for strategic priorities.
• Track follow-ups with external contacts to avoid missed opportunities.
• Organize incoming business documents and prepare leadership-ready information.
• Research companies, contacts, and industry events as needed.
• Coordinate travel, including flights, accommodations, and itineraries.
• Set up meetings with key contacts in advance; research relevant conferences.

Skills

Executive support

Calendar management

Inbox management

Travel coordination

AI tools usage

Tools

Notion

Microsoft 365

CRM platforms

Project management tools

Job description

Work From Anywhere in LATAM and Philippines

Work Schedule: EST | Approximately 40 hours per week aligned with US Eastern Time, with flexibility for occasional evening and weekend work

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund.

Hear why we exist, what we believe in, and who we’re building for:
Watch here: https://www.loom.com/share/863b8e426e6d48309aa8f4ea4c1c94cd

About the Client

An investment firm is looking for a Senior Executive Assistant to support a senior investment professional and keep priorities, follow-ups, and deliverables moving across a fast-paced workload.

The firm operates in a globally connected environment where the executive travels regularly and works across many contacts, documents, and industry events. The team is building internal systems for task tracking, documentation, and knowledge management, and uses AI tools to streamline administrative work.

About the Role

This role goes beyond traditional administrative support. The Senior Executive Assistant manages inboxes and calendars, tracks tasks and follow-ups, coordinates travel, and prepares meeting briefs so the executive can focus on strategic priorities. Success means that within 30 days, inbox, calendar, and document organization are improved and a reliable task tracking system is in place. By 60 to 90 days, day-to-day executive workflows run independently and leadership can delegate without monitoring every task.

Core Responsibilities

Executive Support & Calendar Management

• Manage multiple inboxes, prioritizing urgent matters, actionable requests, and important updates.
• Coordinate complex calendars, schedule meetings, and resolve conflicts proactively.
• Prepare meeting briefs, correspondence, and supporting materials ahead of calls.
• Block preparation time on the calendar before key meetings.
• Draft responses and maintain organized records of correspondence.

Task & Workflow Management

• Maintain a current overview of priorities, deliverables, pending decisions, and outstanding tasks.
• Follow up with internal and external stakeholders to keep work moving and prevent delays.
• Implement and manage internal systems for task tracking, documentation, and knowledge management.
• Use AI tools to summarize information, organize documents, and streamline administrative workflows.
• Improve processes continuously to free up leadership time for strategic priorities.

Business & Administrative Coordination

• Track follow-ups with external contacts so opportunities and requests are not missed.
• Organize incoming business documents and prepare information for leadership review.
• Research companies, contacts, and industry events as needed.
• Coordinate travel, including flights, accommodations, and itineraries.
• Research relevant conferences and set up meetings with key contacts in advance.

Must-Have

• 7-10+ years of experience in executive assistance or senior-level executive support
• Experience supporting senior executives, founders, or partners in a fast-paced environment
• Hands-on management of multiple executive inboxes and complex multi-party calendars, including preparing meeting briefs
• Experience coordinating travel arrangements, including flights, accommodations, and itineraries
• Experience using AI tools to summarize information, organize documents, or streamline workflows
• Experience managing digital tools for task tracking, documentation, and knowledge management
• English at C1+ CEFR level

Nice-to-Have

• Experience in private equity, investment firms, or financial services
• Familiarity with deal-related documentation, data rooms, and investment processes
• Experience with Notion, Microsoft 365, CRM platforms, or project management tools
• Experience implementing new systems or redesigning existing workflows

• Competitive Salary: Based on experience and skills

• Remote Work: Fully remote-work from anywhere
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Our Recruitment Process

1. Application
2. Screening
3. Skills Assessment
4. Topgrading Interview
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If you’re empathetic, organized, and passionate about improving patient experiences through operational excellence, this role is for you.