Remote Operations Assistant: Construction Support (Bilingual)

InsideOut; Ciudad de México; Remote; MXN 180,000 - 205,000; Full time

Job summary

InsideOut is seeking an Operations Assistant (Construction Support) for a remote LATAM role. You will support field operations, admin execution, and project coordination across multiple sites, with English required for all communications.

You’ll work with QuickBooks, Buildertrend, and vendor teams to ensure invoices, logs, and updates flow in real time, while maintaining accuracy and timely reporting. Schedule follows EST hours, Monday–Friday.

Qualifications

• Bilingual English and Spanish required.
• Experience in high-volume administrative coordination and data entry.
• Proficiency with Excel or Google Sheets.
• Hands-on QuickBooks invoicing experience.

Responsibilities

• Update leadership calendars with job site locations and schedules.
• Log daily field updates and share with team.
• Enter invoices into QuickBooks daily and assign to job numbers.
• Track petty cash and basic expenses for cost visibility.
• Update Buildertrend or similar PM system with job information.
• Coordinate material deliveries and vendor communications.
• Input meeting notes and field updates into project records.
• Follow up with foremen for daily logs and updates.

Skills

Bilingual English/Spanish

Administrative coordination

Data entry

Excel/Google Sheets

Time management

Attention to detail

Vendor coordination

Construction background

Tools

QuickBooks

Buildertrend

Procore

Microsoft Project

Job description

InsideOut is seeking an Operations Assistant (Construction Support) for a remote LATAM role. You will support field operations, admin execution, and project coordination across multiple sites, with English required for all communications.

You’ll work with QuickBooks, Buildertrend, and vendor teams to ensure invoices, logs, and updates flow in real time, while maintaining accuracy and timely reporting. Schedule follows EST hours, Monday–Friday.