Remote Operations Assistant — Project & Admin Coordination

Virtual Latinos; Ciudad de México; Remote; MXN 218,000 - 257,000; Full time

Job summary

Virtual Latinos is seeking an Operations Assistant to support a Canada-based restoration company with daily project coordination, administrative tasks, and customer communication. This is a remote, full-time role with a competitive USD hourly rate.

You'll liaise with project managers, schedule subcontractors, maintain documentation, generate reports, and keep stakeholders updated. Schedule: Mon–Fri, 8:00 AM–5:00 PM ET.

Qualifications

• Advanced English proficiency (C1+) required.
• Experience in administrative support, operations coordination, or project assistance preferred.
• Strong organizational skills with attention to detail.

Responsibilities

• Request and review subcontractor quotes for construction and restoration services.
• Schedule site meetings and coordinate appointments, accounting for travel time.
• Assist with urgent job-site requests, including contractor scheduling and equipment needs.
• Maintain project files, update notes, and organize documentation.
• Generate project reports and share updates with stakeholders.
• Track milestones, compliance, and documentation across systems.
• Respond to customer inquiries and provide updates on ongoing projects.
• Contact new customers from assigned lists and support daily coordination.
• Participate in daily meetings with project managers.

Skills

Advanced English (C1+)

Administrative support

Operations coordination

Project assistance

Organizational skills

MS Office proficiency

Contractor & client communication

AI tools research

Tools

Microsoft Office

Job description

Virtual Latinos is seeking an Operations Assistant to support a Canada-based restoration company with daily project coordination, administrative tasks, and customer communication. This is a remote, full-time role with a competitive USD hourly rate.

You'll liaise with project managers, schedule subcontractors, maintain documentation, generate reports, and keep stakeholders updated. Schedule: Mon–Fri, 8:00 AM–5:00 PM ET.