Remote Executive Assistant & Operations Coordinator (20 hrs)

Teamswell; Mexico; Remote; MXN 193,000 - 303,000; Part time

Job summary

Teamswell is seeking a part-time Executive Assistant and Operations Coordinator in a nearshore setting to support the founder of a U.S.-focused lead generation and inbound call business. The role emphasizes ownership of outcomes, proactive follow-through, and the ability to manage commitments across contracts, payments, and approvals.

The ideal candidate will excel in a fast-paced, remote environment, communicating effectively at all levels, and using AI tools to streamline workflows while

Qualifications

• Proven experience as an Executive Assistant, Operations Coordinator, or in a similar role supporting leadership.
• Excellent organizational and prioritization skills, with the ability to manage multiple tasks and bring them to completion independently.
• Strong follow-through, proactive communication, sound judgment, and attention to detail.
• Experience with administrative finance tasks such as invoicing, payment tracking, and expense management.
• Comfortable using CRM platforms, productivity tools, and AI tools in daily workflows.
• Advanced English communication skills, both written and verbal.

Responsibilities

• Executive Support & Follow-Through: Manage the founder’s priorities, track open tasks and commitments, coordinate meetings, prepare briefs, and ensure important follow-ups are completed on time.
• Financial & Administrative Operations: Prepare invoices, follow up on outstanding payments, track expenses, support monthly reconciliations, and coordinate with accountants and vendors across multiple countries.
• Contracts & Documentation: Manage contract templates, coordinate reviews and signatures, maintain records, and track agreements through completion.
• Client, Vendor & CRM Coordination: Follow up with clients and business partners, maintain accurate CRM records, coordinate vendors, and support recruitment activities as needed.
• Research & Process Improvement: Conduct research, assist with travel arrangements, identify workflow improvements, and use AI tools to automate repetitive tasks and improve efficiency.

Skills

Executive support

Organizational skills

Communication

Follow-through

Time management

Tools

CRM platforms

AI tools

Invoicing software

Job description

Teamswell is seeking a part-time Executive Assistant and Operations Coordinator in a nearshore setting to support the founder of a U.S.-focused lead generation and inbound call business. The role emphasizes ownership of outcomes, proactive follow-through, and the ability to manage commitments across contracts, payments, and approvals.

The ideal candidate will excel in a fast-paced, remote environment, communicating effectively at all levels, and using AI tools to streamline workflows while