Strategic Executive Assistant & Ops Coordinator (Remote)

Teamswell; Mexico; Remote; MXN 382,000 - 636,000; Part time

Job summary

Teamswell, a high-growth nearshore outsourcing company, seeks a part-time Executive Assistant and Operations Coordinator to work with the founder. You will manage the founder's open-loop tasks, track commitments, and ensure timely follow-through on contracts, payments, and approvals.

The ideal candidate is proactive, highly organized, reliable, and able to communicate across all levels of the organization in a fast-paced remote setup.

Qualifications

• Experience supporting senior leadership and managing commitments.
• Strong organizational skills with the ability to track multiple tasks.
• Excellent written and verbal English communication.

Responsibilities

• Executive Support & Follow-Through: Manage the founder's priorities, track open tasks and commitments, coordinate meetings, prepare briefs, and ensure follow-ups are completed on time.
• Financial & Administrative Operations: Prepare invoices, follow up on outstanding payments, track expenses, support reconciliations, coordinate with accountants and vendors.
• Contracts & Documentation: Manage templates, coordinate reviews and signatures, maintain records, track agreements through completion.
• Client, Vendor & CRM Coordination: Follow up with clients and partners, maintain CRM records, coordinate vendors, support recruitment as needed.
• Research & Process Improvement: Conduct research, assist with travel, identify workflow improvements, and use AI tools to automate repetitive tasks.

Skills

Executive support

Operations coordination

Task management

CRM proficiency

Financial administration

Independent work

English communication

Tools

CRM software

AI tools

Productivity tools

Job description

Teamswell, a high-growth nearshore outsourcing company, seeks a part-time Executive Assistant and Operations Coordinator to work with the founder. You will manage the founder's open-loop tasks, track commitments, and ensure timely follow-through on contracts, payments, and approvals.

The ideal candidate is proactive, highly organized, reliable, and able to communicate across all levels of the organization in a fast-paced remote setup.