Remote Executive Assistant to Founder — Inbox Zero Specialist

FreedUp; Ciudad de México; Hybrid; MXN 360,000 - 480,000; Full time

Benefits offered by this job

PTO

HMO after 3 months

Performance bonuses

Learning & development

Job summary

FreedUp is seeking a proactive and detail-oriented Executive Assistant to support the American Founder and CEO of a fast-growing organization. The role emphasizes superb written English, inbox and calendar management, and building operational structure around communications with external stakeholders.

The position is full-time and remote, with the candidate based in Mexico City. Requirements include 3+ years supporting a founder or senior executive, strong command of email, and comfort with AI

Qualifications

• 3+ years of experience as an Executive Assistant or related senior admin role supporting a founder or CEO.
• Exceptional written English communication and professional email etiquette.
• Strong inbox management and high-volume email handling skills.
• Proven calendar management and scheduling coordination experience.
• Experience with task management tools (Asana, Notion, Superhuman) and AI tools.
• Ability to work independently with strong judgment and proactive problem solving.
• High emotional intelligence and ability to mirror founder’s tone in external communications.

Responsibilities

• Lead executive email support, triage messages and respond on behalf of the Founder when appropriate.
• Maintain a structured inbox workflow and prioritize tasks to protect deep work time.
• Manage calendar, schedule meetings, and prepare logistics for events and engagements.
• Coordinate communication with parents, partners, and stakeholders in a professional manner.
• Support operations and workflows using Asana, Notion, and AI tools to boost efficiency.
• Lead weekly check-ins with the Founder using a Big Three agenda and identify delegable tasks.

Tools

Asana

Notion

Superhuman

Claude

Job description

FreedUp is seeking a proactive and detail-oriented Executive Assistant to support the American Founder and CEO of a fast-growing organization. The role emphasizes superb written English, inbox and calendar management, and building operational structure around communications with external stakeholders.

The position is full-time and remote, with the candidate based in Mexico City. Requirements include 3+ years supporting a founder or senior executive, strong command of email, and comfort with AI