Remote Bilingual Payroll & HR Assistant (EN/ES)

Cobalto Talent; Xico; Remote; MXN 786,000 - 1,011,000; Full time

Job summary

Cobalto Talent is seeking a bilingual payroll and HR assistant to support US clients from Mexico. This remote role handles payroll processing, onboarding, and HR administration for hourly workers across construction, manufacturing, and related industries.

Responsibilities include reviewing timesheets, managing payroll in client systems, and ensuring compliance with I-9 and W-4 requirements, while providing support in English and Spanish.

Qualifications

• 2+ years in Payroll and/or HR Administration.
• Experience processing payroll for hourly employees.
• Advanced English (B2+) and fluent Spanish.
• Experience with timesheets, overtime, deductions, and payroll processing.
• Knowledge of onboarding and employee records.
• Intermediate Excel skills.
• U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll, or Paylocity.
• Knowledge of I-9, W-4, overtime rules, and garnishments.
• Experience in construction, manufacturing, landscaping, or similar industries.

Responsibilities

• Collect and review timesheets weekly; flag missing punches and overtime.
• Enter payroll in the client's system and prepare it for approval.
• Process hires, rate changes, deductions, garnishments and terminations.
• Answer employee questions about pay stubs, hours and direct deposit in Spanish or English.
• Prepare onboarding packets and track I-9 and W-4 completion.
• Keep employee files, certifications and PTO balances up to date.
• Translate HR notices, policies and safety communications into Spanish.
• Coordinate benefits enrollment paperwork with the client's broker or PEO.

Skills

Advanced English

Fluent Spanish

Excel (Intermediate)

Attention to detail

Confidential data handling

Tools

ADP

Paychex

Gusto

QuickBooks Payroll

Paylocity

Job description

Cobalto Talent is seeking a bilingual payroll and HR assistant to support US clients from Mexico. This remote role handles payroll processing, onboarding, and HR administration for hourly workers across construction, manufacturing, and related industries.

Responsibilities include reviewing timesheets, managing payroll in client systems, and ensuring compliance with I-9 and W-4 requirements, while providing support in English and Spanish.