10 - Bilingual Payroll & HR Assistant

CobaltoTalent; Región Centro; Remote; MXN 791.000 - 1.111.000; Vollzeit

Zusammenfassung

CobaltoTalent is hiring a Bilingual Payroll & HR Assistant to work remotely from Mexico for US-based clients with hourly workforces in construction, landscaping, cleaning, food processing and manufacturing.

You will handle payroll processing, onboarding, and HR administration while communicating in Spanish and English. Strong Excel and confidentiality are required, with prior experience in US payroll systems preferred.

Qualifikationen

• 2+ years in payroll, HR administration or both for a company with hourly workers.
• Advanced English (B2+) and native or fluent Spanish.
• Discretion with confidential employee data and accurate data entry.
• Intermediate Excel skills for payroll and HR tasks.

Aufgaben

• Payroll: Collect and review timesheets weekly; flag missing punches and overtime before payroll closes.
• Payroll: Enter weekly or biweekly payroll in the client's system and prepare it for approval.
• Payroll: Process new hires, rate changes, deductions, garnishments and terminations.
• Respond to employee questions about pay stubs, hours and direct deposit in Spanish or English.
• HR administration: Prepare onboarding packets and track I-9 and W-4 completion.
• HR administration: Keep employee files, certifications and PTO balances up to date.
• HR administration: Translate HR notices, policies and safety communications into Spanish.
• HR administration: Coordinate benefits enrollment paperwork with client broker/PEO.

Kenntnisse

Payroll experience

HR administration

Bilingual English/Spanish

Hourly workforce

Excel proficiency

Ausbildung

Studies in HR, accounting or business administration

Tools

ADP

Paychex

Gusto

QuickBooks Payroll

Paylocity

Jobbeschreibung

10 -Bilingual Payroll & HR Assistant

About the role

We are hiring bilingual (English/Spanish) payroll and HR assistants to work 100% remotely from Mexico for companies in Madison, Wisconsin with large hourly and Spanish-speaking workforces: construction, landscaping, cleaning, food processing and manufacturing.

What you will do

• Payroll

• Collect and review timesheets each week; flag missing punches and overtime before payroll closes.

• Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval.

• Process new hires, rate changes, deductions, garnishments and terminations.

• Answer employee questions about pay stubs, hours and direct deposit, in Spanish or English.

HR administration

• Prepare onboarding packets and track I-9 and W-4 completion.

• Keep employee files, certifications and PTO balances up to date.

• Translate HR notices, policies and safety communications into Spanish.

• Coordinate benefits enrollment paperwork with the client's broker or PEO.

What you bring

Must have

• 2+ years in payroll, HR administration or both, for a company with hourly workers.

• Advanced English (B2+) and native or fluent Spanish.

• Precision with hours, rates and deductions; you double-check before you submit.

• Discretion with confidential employee data.

• Intermediate Excel.

Nice to have

• Experience with U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll or Paylocity.

• Familiarity with U.S. forms and concepts: I-9, W-4, overtime rules, garnishments.

• Experience supporting construction, agriculture or manufacturing crews.

• Studies in HR, accounting or business administration.