10 - Bilingual Payroll & HR Assistant

Cobalto Talent; Monterrey; Remote; MXN 240,000 - 312,000; Full time

Job summary

CobaltoTalent is seeking a bilingual payroll & HR assistant to support remote teams in Mexico for clients in Madison, Wisconsin. You will handle payroll and HR duties for hourly workforces across construction, landscaping, cleaning, food processing and manufacturing.

The role requires 2+ years of payroll/HR experience, advanced English and Spanish, and meticulous handling of hours, rates and confidential data. Proficiency in Excel is expected, with familiarity of U.S. payroll systems a plus.

Qualifications

• 2+ years in payroll, HR administration or both for a company with hourly workers.
• Advanced English (B2+) and native or fluent Spanish.
• Precision with hours, rates and deductions; you double-check before you submit.
• Discretion with confidential employee data.
• Intermediate Excel.
• Experience with US payroll systems (ADP, Paychex, Gusto, QuickBooks Payroll or Paylocity) is a plus.
• Familiarity with I-9, W-4, overtime rules, garnishments.
• Experience supporting construction, agriculture or manufacturing crews.

Responsibilities

• Payroll: Collect and review timesheets, flag missing punches and overtime before payroll closes.
• Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval.
• Process new hires, rate changes, deductions, garnishments and terminations.
• Answer employee questions about pay stubs, hours and direct deposit in Spanish or English.
• HR administration: Prepare onboarding packets and track I-9 and W-4 completion.
• Keep employee files, certifications and PTO balances up to date.
• Translate HR notices, policies and safety communications into Spanish.
• Coordinate benefits enrollment paperwork with the client's broker or PEO.

Skills

Payroll

HR administration

Bilingual English/Spanish

Attention to detail

Discretion

Tools

ADP

Paychex

Gusto

QuickBooks Payroll

Paylocity

Job description

10 -Bilingual Payroll & HR Assistant

About the role

We are hiring bilingual (English/Spanish) payroll and HR assistants to work 100% remotely from Mexico for companies in Madison, Wisconsin with large hourly and Spanish-speaking workforces: construction, landscaping, cleaning, food processing and manufacturing.

What you will do

• Payroll

• Collect and review timesheets each week; flag missing punches and overtime before payroll closes.

• Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval.

• Process new hires, rate changes, deductions, garnishments and terminations.

• Answer employee questions about pay stubs, hours and direct deposit, in Spanish or English.

HR administration

• Prepare onboarding packets and track I-9 and W-4 completion.

• Keep employee files, certifications and PTO balances up to date.

• Translate HR notices, policies and safety communications into Spanish.

• Coordinate benefits enrollment paperwork with the client's broker or PEO.

What you bring

Must have

• 2+ years in payroll, HR administration or both, for a company with hourly workers.

• Advanced English (B2+) and native or fluent Spanish.

• Precision with hours, rates and deductions; you double-check before you submit.

• Discretion with confidential employee data.

• Intermediate Excel.

Nice to have

• Experience with U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll or Paylocity.

• Familiarity with U.S. forms and concepts: I-9, W-4, overtime rules, garnishments.

• Experience supporting construction, agriculture or manufacturing crews.

• Studies in HR, accounting or business administration.