Project Director Mexico & The Caribbean

Belmond Ltd.; Cancún; On-site; MXN 360,000 - 600,000; Full time

Job summary

Belmond Ltd. in Cancún, Mexico, seeks a dynamic Corporate Events Project Manager to lead the full lifecycle of high-profile corporate events.

This office-based role requires strong leadership to coordinate staff, vendors, and timelines, and to deliver flawless experiences for clients. You will manage budgets, source venues, negotiate with suppliers, oversee on-site logistics, and provide post-event analysis to demonstrate ROI.

Qualifications

• Bachelor's degree in Marketing, Hospitality Management, Communications, or related field.
• Minimum of 4 years of experience in event planning and project management, preferably in corporate settings.
• Demonstrated experience in managing budgets and negotiating with vendors.
• Excellent organizational and multitasking abilities.
• Strong communication, interpersonal, and problem-solving skills.

Responsibilities

• Conceptualize, plan, and manage all aspects of corporate events, including conferences, seminars, product launches, and team-building activities.
• Develop detailed event budgets, track expenses, and ensure cost-effective event execution.
• Source and negotiate with vendors, suppliers, and venues to secure the best services and pricing.
• Create comprehensive event timelines and ensure all deadlines are met.
• Oversee event logistics, including venue setup, audiovisual requirements, catering, and staffing.
• Manage on-site event operations, troubleshooting issues as they arise to ensure a smooth experience for attendees.
• Coordinate with marketing and communications teams to promote events and manage attendee registration.
• Conduct post-event evaluations, gathering feedback and preparing reports on event success and ROI.
• Maintain strong relationships with clients and stakeholders, ensuring their vision is realized.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Problem-solving

Creativity

Microsoft Office Suite

Education

Bachelor's degree in Marketing, Hospitality Management, Communications, or related field

Tools

Event management software

Microsoft Office Suite

Job description

Corporate Events Project Manager

Our client is seeking a dynamic and highly organized Corporate Events Project Manager to join their team in beautiful Cancún . This role is office-based, requiring your presence to effectively manage and execute a variety of high-profile corporate events. You will be responsible for the entire event lifecycle, from conceptualization and planning to budget management, vendor coordination, execution, and post-event analysis. The ideal candidate has a keen eye for detail, exceptional organizational skills, and a passion for creating memorable and impactful experiences. This position requires strong leadership abilities to guide event staff and contractors, ensuring seamless operations and client satisfaction. You will play a key role in enhancing our brand's presence through successful event execution.

Key Responsibilities

• Conceptualize, plan, and manage all aspects of corporate events, including conferences, seminars, product launches, and team-building activities.
• Develop detailed event budgets, track expenses, and ensure cost-effective event execution.
• Source and negotiate with vendors, suppliers, and venues to secure the best services and pricing.
• Create comprehensive event timelines and ensure all deadlines are met.
• Oversee event logistics, including venue setup, audiovisual requirements, catering, and staffing.
• Manage on-site event operations, troubleshooting issues as they arise to ensure a smooth experience for attendees.
• Coordinate with marketing and communications teams to promote events and manage attendee registration.
• Conduct post-event evaluations, gathering feedback and preparing reports on event success and ROI.
• Maintain strong relationships with clients and stakeholders, ensuring their vision is realized.

Requirements

• Bachelor's degree in Marketing, Hospitality Management, Communications, or a related field.
• Minimum of 4 years of experience in event planning and project management, preferably in corporate settings.
• Demonstrated experience in managing budgets and negotiating with vendors.
• Excellent organizational and multitasking abilities.
• Strong communication, interpersonal, and problem-solving skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends, as event schedules demand.
• Creative thinking and a passion for delivering exceptional event experiences.