Executive Administrative Coordinator

Sagerehab; San Felipe; On-site; MXN 167,000 - 234,000; Full time

Job summary

Resideo in Mexico is seeking an experienced administrative assistant to support executives with travel planning, calendar coordination, and complex meetings. You will interact with internal staff and external customers to ensure smooth operations and effective executive support.

You will organize events, assist HR with employee activities, and help prepare professional presentations for leadership while maintaining strong organizational and communication skills.

Qualifications

• Excel proficiency for admin reports.
• Written and verbal English communication.
• 1–3 years of experience in similar administrative roles.
• Experience planning and executing site events and employee activities.
• Proven ability to develop and deliver professional presentations for leadership.

Responsibilities

• Assist the Director of Operations.
• Organize travel reservations and expense reports for the Director and VP of Operations.
• Support managers with travel reservations and/or expense reports.
• Ensure visitors comply with internal security controls.
• Maintain visitor safety equipment in optimal condition.
• Provide administrative or logistics support to visitors.
• Front Desk attention.
• Answer telephone calls from the site.
• Coordinate with HR on employee events.
• Support with invoice receipts for building services.
• Coordinate equipment usage for employees.
• Provide support with events or services for visitors.
• Process and monitor corporate credit card personnel.
• Receive travel expense reports for Site executives.

Skills

Excel proficiency

English communication

Event planning

Presentation skills

Job description

Resideo in Mexico is seeking an experienced administrative assistant to support executives with travel planning, calendar coordination, and complex meetings. You will interact with internal staff and external customers to ensure smooth operations and effective executive support.

You will organize events, assist HR with employee activities, and help prepare professional presentations for leadership while maintaining strong organizational and communication skills.