Executive Office & Admin Specialist

H3C; Ciudad de México; Presencial; MXN 223.000 - 357.000; Jornada completa

Descripción de la vacante

H3C Mexico is seeking an experienced administrator and personal assistant to support the country leader and manage office operations in Mexico City. You will handle office real estate, vendor coordination, and daily administrative tasks to keep the office running smoothly.

Responsibilities include organizing internal and external meetings, arranging travel, managing schedules, coordinating facilities, and assisting with legal entity setup while ensuring compliance with company policies.

Formación

• At least a Bachelor’s degree in any field.
• A minimum of 2 years’ relevant experience working in business administrative, admin, personal assistant or any related position.
• Demonstrated ability to work well with others, leadership skills, strong communication skills, organized, able to take initiative, and prioritize the tasks.
• Competent with Microsoft Office packages, particularly Word, Excel, PowerPoint, able to create complex spreadsheets and advanced document production.
• Excellent written and verbal communication skills in English / local language.

Responsabilidades

• Deal with office real estate, responding to whole process of rental and decoration issues, supporting legal entity setup, managing office supply and daily maintenance.
• Provide administrative support in financial, human resource administrative and equipment related matters. Timely manage fixed asset, facilitate interview process and purchase equipment, ensuring adherence to company policy.
• Arrange schedules, extensively organize both internal and external meetings and team building activities. Work closely with employees, helping them to find the right resource to solve their problems.
• Personal assistant tasks for the country leader, including, but not limited to, extensive documentation work and diary managements, such as hotel accommodation, air tickets, and local transportation.

Conocimientos

Communication skills

Leadership

Organizational skills

Initiative

Educación

Bachelor’s degree

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Office

Descripción del empleo

H3C Mexico is seeking an experienced administrator and personal assistant to support the country leader and manage office operations in Mexico City. You will handle office real estate, vendor coordination, and daily administrative tasks to keep the office running smoothly.

Responsibilities include organizing internal and external meetings, arranging travel, managing schedules, coordinating facilities, and assisting with legal entity setup while ensuring compliance with company policies.