Sales Operations & Projects Administrator

Veritiv México; La Cañada; On-site; MXN 600,000 - 800,000; Full time

Job summary

Veritiv México is seeking an experienced Executive Assistant/Project Coordinator to support the Managing Director and Mexico Sales Leadership Team. The role demands multi-project management, system navigation, troubleshooting, and proactive problem solving to ensure smooth operations for the Mexico team.

The ideal candidate will be highly organized, fluent in Spanish and English, and able to manage schedules, travel, expenses, and reporting.

Qualifications

• 5+ years’ experience in related field.
• Bilingual – Spanish and English.
• Strong project management, organizational, and attention to detail skills.
• Strong communication skills.
• Ability to work in a team environment and demonstrated ability to manage through influence.
• Ability to recognize and resolve majority of issues independently.
• Ability to develop proficiency with both US and Mexico internal systems.
• Strong time management skills and ability to prioritize, set and consistently achieve goals.
• Strong understanding of Veritiv products, services, processes, and procedures.
• Intermediate to advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Plan, coordinate, and execute projects for the Managing Director and Sales Team, ensuring milestones are met on time and within budget.
• Generate reporting metrics for Managing Director and Sales Leadership.
• Act as the intermediary between sales and stakeholders in other departments (i.e. Sourcing, Operations, Purchasing, etc).
• Creating and managing reports and tracking of customer programs.
• Assist and implement unique customer programs.
• Provide administrative support for Managing Director including schedule management, travel bookings, T&E expense processing.
• Provide administrative support to all levels of Sales Leadership to include creating PowerPoint presentations and correspondence for leadership and sales meetings, etc.
• Assist with organizing and coordinating events, conferences, and client meeting.

Skills

Project management

Bilingual Spanish/English

Communication

Team collaboration

Problem solving

Time management

System proficiency

Tools

Microsoft Office

PowerPoint

Excel

Job description

Veritiv México is seeking an experienced Executive Assistant/Project Coordinator to support the Managing Director and Mexico Sales Leadership Team. The role demands multi-project management, system navigation, troubleshooting, and proactive problem solving to ensure smooth operations for the Mexico team.

The ideal candidate will be highly organized, fluent in Spanish and English, and able to manage schedules, travel, expenses, and reporting.