Documentation Clerk (Customs Brokerage)

OEC GROUP; Región Centro; Hybrid; MXN 167,000 - 279,000; Full time

Benefits offered by this job

Medical insurance

Vacation days

Personal days

Floating day

Annual bonus

Food vouchers

Savings fund

Medical assistance

Job summary

OEC Group is seeking an organized administrative assistant to support cargo entry, document management, and file coordination at our Guadalajara, Mexico office. You will handle data entry in CargoWise, prepare documents, and ensure accurate records while working with English-language requirements.

The ideal candidate has a bachelor’s degree in international business or equivalent, about one year of admin experience, strong MS Office skills, and advanced English.

Qualifications

• Bachelor’s degree in international business or equivalent experience.
• Approximately one year of administrative/clerical experience.
• Proficient in Microsoft Office (Word and Excel).
• Advanced English proficiency is required.
• Ability to prioritize and work in a fast-paced environment with attention to details.

Responsibilities

• Storing files and entering information into CargoWise with voyage data.
• Requesting and uploading commercial documents into CargoWise.
• Coordinating with Entry Writers and Brokerage Manager as needed.
• Investigating information in files and updating records.
• Handling data entry and documentation.
• Managing daily tracing reports.
• Implementing changes to the filing system as directed.
• Reviewing documents for accuracy against packing lists and regulations.

Skills

Attention to detail

Prioritization

Fast-paced environment

Strong communication

Education

Bachelor's degree in international business

Tools

CargoWise

Microsoft Word

Microsoft Excel

Job description

OEC Group offers hybrid work, a competitive salary, a full benefits package, opportunities for professional growth, and so much more!

About us

Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America, and Europe; OEC Group enjoys a strong position in a rapidly growing market.

What you’ll be doing

• Storing files, or entering information into CargoWise with appropriate file number, brief information, voyage information and shipment date.
• Requesting commercial documents and uploads commercial documents into CargoWise.
• Coordinating with Entry Writers and Brokerage Manager on files as needed.
• Searching for and investigating information contained in files, inserting additional data on file records, completes reports, and keeps files current.
• Handling data entry and documentation.
• Managing daily tracing report.
• Implementing changes to the filing system when directed to do so.
• Reviewing documents to check for accuracy, including; piece count, the invoice matches the provided packing list and to ensure that they comply with the necessary customs regulations.

Work Schedule

GDL Office 7:00AM – 4:00 PM CST/8:00 am – 5:00 pm CST

Who you are

• You have a bachelor’s degree in international business or equivalent experience.
• Around one year of experience in an administrative/clerical type role.
• You possess knowledge of Microsoft Office including Word and Excel.
• Your strengths are prioritizing and being capable of working in a fast‑paced environment, you have a good sense of urgency and remain paying attention to details.
• Advanced English level is a must.

Company Benefits

• Law benefits

After successfully completing a standard 90‑day probationary period the employee is provided with the following benefits package. This includes:

• Individual Major medical Insurance (Some dental and vision services are covered too)
• Vacation days (on 1st anniversary, some days are assigned after probation period)
• Personal days (on 1st anniversary, some days are assigned after probation period)
• Floating Day.
• Annual performance review and opportunity for salary adjustment.
• Annual bonus determined by overall performance.
• Monthly food vouchers
• Savings Fund
• Internal Medical assistance

OEC Group is an Equal Opportunity Employer.