Senior Payroll And T&E Specialist

Altro; Lazio; In loco; EUR 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

A leading international company in Italy seeks an experienced Payroll Specialist to manage payroll administration and ensure compliance with local regulations. You'll coordinate the payroll process from data collection to final approval, audit employee expenses, and support onboarding/offboarding. The ideal candidate will have a minimum of 5 years in payroll, strong Italian payroll expertise, and be fluent in English and Italian. A customer-oriented approach and excellent organizational skills are prerequisites for this full-time role.

Competenze

• Minimum 5 years experience in payroll.
• Strong Italian payroll experience is a plus.
• Leading external partnerships experience is an asset.
• Highly customer-focused and analytical skills.

Mansioni

• Coordinate the payroll cycle with the external provider.
• Ensure timely and accurate payroll filing.
• On-board and off-board employees efficiently.
• Audit expense reports using Concur.

Conoscenze

Payroll Management

Attention to Detail

Problem-solving

Organizational Skills

Fluent in English and Italian

Customer Service

Strumenti

SAP Concur

Descrizione del lavoro

Primary Function of Position

Ensure the accurate and timely administration of payroll in close coordination with Finance HR and the external payroll provider while auditing employee expense reports and corporate card transactions through Concur in collaboration with Finance HR and the credit card providers.

Roles and Responsibilities

• Coordinate the end-to-end payroll cycle in partnership with the external payroll provider from data collection to final approval ensuring accurate and timely processing of employee changes.
• Ensure return and filing of all required documents with local third parties.
• Ensure annual declarations are filled timely and accurately by local outsourced payroll providers.
• On-boarding / off-boarding process: on time employees announcements to local authorities.
• Primary point of contact for employees questions related to payroll.
• Participate in payroll / Finance projects upon request.
• Audit expense reports in accordance with our travel policy using Concur expense system.
• Train employees to comply with travel policy and federal reporting requirements.
• Provide the information required during monthly compliance audits.
• Prepare monthly uploads from Concur to SAP for expense bookings and monthly accruals.
• Complete region-specific month end reporting and provide to internal stakeholders.
• Monthly reconciliation of T&E account.
• Maintain Concur data such as cost center updates and active / inactive status.
• Maintain strong relationships with employees and work closely with end users to ensure reports are filed timely.
• Assist employees in reconciling their corporate card and Concur accounts.
• Maintain corporate card profiles and manage employee balances to avoid delinquent balances.
• Provide customer service and support of Concur.
• Contribute to special projects as required which include various cross-functional teamwork.
• Compile quarterly watchlist of non-compliant employees.

Qualifications

• Minimum 5 years experience in a payroll function.
• Italian payroll experience and another European payroll experience is a strong plus.
• Experience working with / managing external partners e.g. payroll provider would be an asset.
• Figures oriented exceptional attention to details.
• Ability to work independently and across teams whilst keeping open communication with key stakeholders.
• Ability to solve complex problems with little instruction.
• Excellent organizational and problem-solving skills.
• Highly customer-focused approach and developed analytical skills with positive can-do attitude.
• Fluent in English and Italian.
• Knowledge of SAP Concur preferred.
• Knowledge of Corporate Card Reporting and Tools a plus.
• Excellent planning and organizational skills.
• Excellent reporting skills.

Additional Information

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees and prohibit discrimination and harassment of any type without regard to race sex pregnancy sexual orientation gender identity national origin color age religion protected veteran or disability status genetic information or any other status protected under federal state or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Remote Work

Full-time

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