Receptionist Office Manager (Stage)

Motork; Milano; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading automotive technology firm in Milan is seeking an Office Manager Intern to join their dynamic team. The role involves managing communications, coordinating events, and supporting various departments. Ideal candidates should be fluent in English and native in Italian, have strong problem-solving skills, and be proficient in MS Office. This is a unique opportunity to grow within an innovative company, offering a supportive work environment.

Servizi

Opportunity to develop

National and international mobility options

Food canteen at the office

Competenze

• Interest in a dynamic team environment and improving administrative skills.
• Ability to handle highly sensitive and confidential material.
• Capability to liaise with people at all levels.

Mansioni

• Handle and sort incoming calls.
• Welcome and guide guests and candidates.
• Sort company mail and coordinate all incoming/outgoing post.
• Manage meeting rooms and assist in events coordination.
• Build and maintain relationships with suppliers.
• Create ad hoc reports.
• Supervise activities related to facilities management.
• Manage company car fleet.
• Collaborate with Office Management teams in other countries.
• Support HR team with onboarding activities.

Conoscenze

Fluent English

Native Italian

Problem solving

Communication skills

MS Office proficiency

G Suite familiarity

Strumenti

Excel

PowerPoint

Descrizione del lavoro

Receptionist Office Manager (Stage) - Milan - Motork

• Opportunity to develop and move within the company
• National and international mobility options
• Food canteen at the office

MotorK is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any kind. Our company is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at MotorK are based on business needs, job requirements, and individual qualifications, without regard to race, colour, religion or belief, age, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
All personal information will be collected under our Privacy Policy.

Receptionist Office Manager (Stage) - Milan - Motork

Seniority Level: Internship

MotorK is the leading sales and marketing technology company in Europe, specialised in the automotive sector. At MotorK our mission is to empower manufacturers and dealerships to sell more with innovative, cloud-based products and services to offer the best digital customer experience.

We are on a fast and ambitious trajectory and serving 90% of the automotive manufacturers. To continue our growth, we are hiring new talents. If you want to spark the future of the automotive world, join us.

As a result of this growth, we are now looking for a talented Office Manager Intern to join our Office Management team, based in our Milan office.

The role

The Office Manager role will cover a wide range of different tasks, as it liases and cooperates daily with various departments within the company. The Office Manager will be responsible for:

• Handling and sorting incoming calls
• Welcoming and guiding guests and candidates
• Sorting company mail and coordinating all incoming and outgoing post
• Managing meeting rooms, supporting the coordination and execution of various events
• Building and maintaining relationships with suppliers (requesting quotations, liaising with them for all company’s needs), ordering office supplies and stationeries
• Creating ad hoc reporting
• Supervising all activities in relation to facilities management (periodical maintenance work, Health & Safety, coordination of all office spaces)
• Managing company’s car fleet
• Collaborating with the Office Management team in other countries (France, Germany, Spain)
• Supporting the HR team with onboarding activities (management of IT assets, meal voucher cards etc..)

Requirements

Our ideal Office Manager will have a keen interest in joining an international, dynamic team environment and improving their administrative skills. As well as:

• Fluent English and native Italian
• Knowledge of MS Office (in particular Excel, Power Point..), familiarity with G Suite
• Excellent problem solving skills
• Ability to handle highly sensitive and confidential material
• Ability to work within a team environment and to liaise with people at all levels
• Outstanding communications skills and proactivity