Luxury Executive Assistant to Chairman — Milan

Trophaeum; Lombardia; In loco; EUR 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Trophaeum Asset Management in Milan seeks a seasoned Personal Assistant to the Chairman to provide high-level administrative support in a luxury, international setting.

The role covers complex diary management, travel arrangements, document preparation, and coordinating with internal and external stakeholders while maintaining discretion and professionalism. The ideal candidate is fluent in English, Italian and French and can anticipate needs across business and family life.

Competenze

• Experience supporting senior leadership or C-level executives.
• Experience in an international family office or private equity is strongly preferred.
• Proficient diary management across time zones, prioritization of appointments, and travel coordination.
• Solid clerical skills: document preparation, filing, record-keeping, data entry.
• High level of discretion and ability to handle confidential information.
• Fluency in English, Italian and French.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks under pressure.
• Proactive, service-oriented mindset; professional presentation.

Mansioni

• Manage complex diaries and schedules across time zones.
• Organize meetings and travel arrangements; coordinate correspondence and meeting materials.
• Prepare documents, presentations, and meeting materials; screen calls and emails; liaise with stakeholders.
• Support the Chairman’s family with personal logistics, travel, and events; coordinate with household staff and service providers.
• Maintain discretion and integrity; anticipate needs in a luxury, international environment.

Conoscenze

C-level support

Diary management

Travel coordination

Stakeholder liaison

Discretion

Multilingual

Strumenti

MS Office

Descrizione del lavoro

Trophaeum Asset Management in Milan seeks a seasoned Personal Assistant to the Chairman to provide high-level administrative support in a luxury, international setting.

The role covers complex diary management, travel arrangements, document preparation, and coordinating with internal and external stakeholders while maintaining discretion and professionalism. The ideal candidate is fluent in English, Italian and French and can anticipate needs across business and family life.