Executive Personal Assistant to a Top Executive

GA-Alliance; Lombardia; On-site; EUR 55,000 - 75,000; Full time

Job summary

GA-Alliance is seeking an Executive Personal Assistant to support a top-level executive in Rome or Milan. Manage a demanding agenda, coordinate international travel, and draft documents in Italian and English with discretion.

This full-time role requires 3–5 years of dedicated EA experience, excellent organizational skills, and the ability to work autonomously in a professional services environment. Fluency in Italian and English is essential.

Qualifications

• 3–5 years as PA/EA dedicated to a single top-level executive.
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Responsibilities

• Provide one-to-one support to the executive.

Skills

Executive support

Agenda management

Travel coordination

Discretion

Italian fluency

English fluency

MS Office

Communication

Tools

Microsoft Office

Job description

Executive Personal Assistant to a Top Executive - Rome or Milan Office

Join GA-Alliance, a Global Leader in Legal and Tax Advisory

GA-Alliance is seeking an Executive Personal Assistant with solid, proven experience supporting top-level executives to work exclusively alongside key figure holding a top management position in either our Rome or Milan office. You will be their trusted right hand, managing their agenda, travel, communications and priorities with discretion.

This role is not suitable for candidates whose experience is limited to reception or general administrative duties.

About Us

GA-Alliance is a world-class law firm advising leading companies and financial institutions, both private and public, as well as European institutions and international organisations. With lawyers working across more than 80 jurisdictions, we have built a high-quality firm able to compete with the best in the market, and we are committed to the professional and personal growth of our people.

Contract: Full-time

Location: Rome or Milan

Key Responsibilities

• Provide dedicated, one-to-one support to the executive, acting as their primary point of contact.
• Manage a complex and constantly changing agenda, prioritising commitments, resolving conflicts and anticipating needs.
• Plan and coordinate all business travel, both domestic and international: flights, trains, accommodation, transfers, detailed itineraries and last-minute changes.
• Handle expense reports and travel-related administration.
• Filter calls, emails and correspondence; draft letters, documents and presentations in Italian and English.
• Organise meetings, calls and business events: scheduling, preparing materials, taking minutes and following up on actions.
• Liaise with clients, partners, international offices and key stakeholders on the executive's behalf.
• Handle highly confidential information and documents with absolute discretion.
• Support the executive with personal and practical matters when needed.
• A minimum of 3-5 years' experience as a Personal Assistant or Executive Assistant dedicated to a single top-level executive (CEO, Managing Partner, General Manager or equivalent), ideally in law firms, professional services or international corporate environments.
• Proven track record of managing complex agendas and international travel.
• Fluent Italian and English, written and spoken; additional languages are a strong plus.
• High flexibility, including availability to adapt to changing schedules, urgent requests and, occasionally, work outside standard hours.
• Outstanding organisational skills and the ability to work autonomously under pressure.
• Absolute discretion, reliability and an impeccable professional presence.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).

Ready to Join Us?

If you have proven experience as an Executive PA supporting a top-level executive and are looking for a challenging role within a leading international firm, we would like to hear from you.