Global Executive Assistant to Senior Directors

Arup; Bardi; On-site; EUR 42,000 - 60,000; Full time

Benefits offered by this job

Graduate development program

Global opportunities

Profit-sharing program

Health insurance

Wellbeing program

Inclusive culture

Job summary

Arup in Milan is seeking an experienced Executive Assistant to provide proactive and high-level support to our senior directors. You will manage complex diaries, coordinate travel, and organize meetings in Italy and overseas, acting as a key contact for clients and internal teams.

The role requires confidentiality, initiative, and excellent communication. We value bilingual English/Italian capabilities, strong MS Office skills, and a proactive approach to planning and problem solving in a

Qualifications

• 5+ years of executive/personal assistant experience in Italian and English.
• Strong planning, confidentiality, and proactive problem-solving.
• Excellent knowledge of MS Office and communications.

Responsibilities

• Manage complex diaries, travel for Italy and overseas, and coordinate meetings.
• Act as a key point of contact for clients, senior stakeholders, and internal teams.
• Liaise with staff and other assistants nationally and internationally.
• Format documents to company guidelines and handle high volumes of information.

Skills

Executive support

Organization

Bilingual English/Italian

MS Office

Stakeholder mgmt

Education

Bachelor’s degree or equivalent

Tools

MS Office

Job description

Arup in Milan is seeking an experienced Executive Assistant to provide proactive and high-level support to our senior directors. You will manage complex diaries, coordinate travel, and organize meetings in Italy and overseas, acting as a key contact for clients and internal teams.

The role requires confidentiality, initiative, and excellent communication. We value bilingual English/Italian capabilities, strong MS Office skills, and a proactive approach to planning and problem solving in a