Personal Assistant to the Chairman

Trophaeum; Lombardia; On-site; EUR 60,000 - 90,000; Full time

Job summary

Trophaeum Asset Management in Milan seeks a seasoned Personal Assistant to the Chairman to provide high-level administrative support in a luxury, international setting.

The role covers complex diary management, travel arrangements, document preparation, and coordinating with internal and external stakeholders while maintaining discretion and professionalism. The ideal candidate is fluent in English, Italian and French and can anticipate needs across business and family life.

Qualifications

• Experience supporting senior leadership or C-level executives.
• Experience in an international family office or private equity is strongly preferred.
• Proficient diary management across time zones, prioritization of appointments, and travel coordination.
• Solid clerical skills: document preparation, filing, record-keeping, data entry.
• High level of discretion and ability to handle confidential information.
• Fluency in English, Italian and French.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks under pressure.
• Proactive, service-oriented mindset; professional presentation.

Responsibilities

• Manage complex diaries and schedules across time zones.
• Organize meetings and travel arrangements; coordinate correspondence and meeting materials.
• Prepare documents, presentations, and meeting materials; screen calls and emails; liaise with stakeholders.
• Support the Chairman’s family with personal logistics, travel, and events; coordinate with household staff and service providers.
• Maintain discretion and integrity; anticipate needs in a luxury, international environment.

Skills

C-level support

Diary management

Travel coordination

Stakeholder liaison

Discretion

Multilingual

Tools

MS Office

Job description

Company Description

Trophaeum Asset Management, founded in 2012, specializes in transforming complex real estate projects into iconic luxury trophy assets in partnership with leading fashion, hospitality, and lifestyle brands. The firm focuses on prime locations across Europe, creating high-profile properties that reflect the character of renowned global brands. Trophaeum’s global headquarters is in Mayfair, London, with key European offices on Via Montenapoleone in Milan and in Monaco’s Carré d’Or. The company manages a portfolio of luxury assets in London, Italy, Paris, Monaco, and St Barths, offering team members exposure to an international, high-end real estate environment. Working at Trophaeum means collaborating closely with senior stakeholders and prestigious brands in a refined, fast-paced setting.

Role Description

The Personal Assistant to the Chairman is a full-time, on-site role based in Milan, providing high-level administrative and organizational support to the Chairman and his family.

Responsibilities include managing complex diaries and schedules, organizing meetings and travel arrangements, coordinating correspondence, and preparing documents, presentations, and meeting materials. The role also involves handling confidential information, liaising with internal and external stakeholders, screening calls and emails, and ensuring that the Chairman’s time is used efficiently.

Alongside this, the Personal Assistant will support the Chairman’s family with personal and household matters, including family scheduling, travel and event logistics, appointments, and coordination with household staff and external service providers. The role requires discretion, flexibility, and the ability to anticipate needs across both business and family life.

his position requires a professional demeanor, strong attention to detail, and the ability to work effectively in an international, luxury-focused environment.

Qualifications

• Experience supporting senior leadership or C-level executives
• Prior experience in a similar role at an international family office or private equity firm is strongly preferred
• Proficient Diary Management, including complex scheduling across time zones, prioritization of appointments, and coordination of meetings and travel.
• Solid Clerical Skills, such as document preparation, filing, record-keeping, and accurate data entry.
• High level of discretion and ability to handle confidential information with integrity.
• Fluency in English, Italian and French.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks under time pressure.
• Advanced proficiency with productivity tools (e.g., Microsoft Office or equivalent, calendar and email systems).
• Professional presentation, reliability, and a service-oriented, proactive mindset.
• Previous experience in luxury, real estate, finance, or hospitality environments is a plus.