Global-Impact Executive Assistant to the CTO

Exein S.p.a.; Roma; On-site; EUR 30,000 - 40,000; Full time

Job summary

Exein S.p.a. is seeking an Executive Assistant to support the CTO across global time zones (EMEA, US, APAC) with calendar prioritization, end-to-end travel logistics, inbox triage, and drafting replies in the CTO's voice while maintaining confidentiality.

The ideal candidate has 3+ years supporting founders or C-suite executives in fast-paced environments and thrives under ambiguity. Fluency in Italian and English is required; Mandarin is a plus.

Qualifications

• Judgment under ambiguity; you make dozens of small calls a day without checking in
• Proactive ownership; you notice problems and fix them before anyone asks
• Absolute discretion with sensitive information
• Concise written communication that can pass as the CTO's own
• Low ego, high standards; the job is invisible when done well
• Fluent with Google Workspace, Slack and modern AI tools

Responsibilities

• Own the CTO's calendar: scheduling, prioritization, protecting focus time across EMEA, US and APAC time zones
• Organize travel end to end: flights, hotels, logistics
• Triage inbox and messages; draft replies and follow-ups in his voice
• Prepare meetings: agendas, briefs, background on people and companies
• Chase follow-ups and open threads across the leadership team
• Coordinate internal events, offsites and board meeting logistics
• Handle confidential material (hiring, comp, M&A) with full discretion
• Occasional personal scheduling where it intersects with work commitments.

Skills

Judgment under ambiguity

Proactive ownership

Discretion with sensitive information

Concise written communication

Low ego/high standards

Google Workspace

Slack

AI tools

Executive support experience

Italian & English fluency

Job description

Exein S.p.a. is seeking an Executive Assistant to support the CTO across global time zones (EMEA, US, APAC) with calendar prioritization, end-to-end travel logistics, inbox triage, and drafting replies in the CTO's voice while maintaining confidentiality.

The ideal candidate has 3+ years supporting founders or C-suite executives in fast-paced environments and thrives under ambiguity. Fluency in Italian and English is required; Mandarin is a plus.