Executive Assistant to Chief Executive Officer

Assets Funding Capital; Lombardia; Remote; EUR 17,000 - 22,000; Full time

Job summary

Assets Funding Capital is seeking an organized Executive Assistant to provide direct support to the CEO. The role requires proactive, confidential handling of schedules, emails and travel across time zones.

You will manage calendars, coordinate meetings, perform research, prepare reports, and maintain Google Drive and documents. Ideal candidates are independent, discreet, and comfortable with fast-paced, international business environments.

Qualifications

• Previous experience as an Executive Assistant or Personal Assistant.
• Fluency in English or Spanish is mandatory; proficiency in both is highly preferred.
• Italian language is a plus.
• Excellent organizational, time management, and multitasking skills.
• Proficiency in Google Workspace and MS Office.

Responsibilities

• Manage the CEO’s calendar, appointments, and daily schedule across time zones.
• Arrange domestic and international travel and detailed itineraries.
• Conduct research on potential business opportunities and investors.
• Prepare professional emails and correspondence for the CEO.
• Organize Google Drive folders, documents, and filing systems.
• Coordinate with internal teams to ensure timely execution of tasks.

Skills

Executive support

Calendar management

Multitasking

Communication

Google Workspace

Microsoft Office

Discretion

Tools

Google Workspace

Microsoft Office

Zoom

Job description

Working Hours: Monday–Friday, 9:00 AM – 6:00 PM (Central European Time)

Languages: English or Spanish required; fluency in both strongly preferred. Italian is a plus.

About the Position

Assets Funding Capital is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide direct support to our CEO.

This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and takes initiative without requiring constant supervision.

The Executive Assistant will play a key role in managing the CEO’s daily schedule, coordinating business activities, conducting research, and ensuring that administrative and operational responsibilities are handled efficiently.

We are looking for someone who can anticipate needs, maintain confidentiality, and help the CEO remain focused on strategic business priorities.

Key Responsibilities

Executive & Calendar Management

• Manage the CEO’s calendar, appointments, and daily schedule.
• Schedule and coordinate internal and external meetings across multiple time zones.
• Prepare meeting agendas, track action items, and follow up on outstanding tasks.
• Proactively identify scheduling conflicts and optimize the CEO’s time.

Travel & Logistics Coordination

• Arrange domestic and international travel, including flights, accommodations, and transportation.
• Prepare detailed travel itineraries and coordinate reservations.
• Assist with last-minute schedule changes and travel requirements.

Research & Business Development Support

• Conduct research on potential business opportunities, companies, investors, and industry trends.
• Identify relevant business contacts and decision-makers.
• Prepare research summaries and organized reports for the CEO.
• Support business development initiatives through outreach and follow-ups.
• Draft professional emails and correspondence on behalf of the CEO.
• Coordinate communication with investors, business partners, vendors, and other external contacts.
• Track outreach efforts and ensure timely follow-ups.
• Maintain professional relationships and handle sensitive information with discretion.

Document & File Management

• Organize and maintain Google Drive folders, documents, and shared files.
• Establish efficient filing systems for easy access to important information.
• Prepare, format, and organize presentations, spreadsheets, and business documents.
• Ensure records and documentation remain accurate and up to date.

General Administrative & Operational Support

• Manage daily administrative tasks and special projects assigned by the CEO.
• Track deadlines, deliverables, and outstanding priorities.
• Coordinate with internal team members to ensure timely execution of tasks.
• Identify opportunities to improve workflows and operational efficiency.

Qualifications & Requirements

• Previous experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.
• Fluency in English or Spanish is mandatory; proficiency in both languages is highly preferred.
• Italian language proficiency is considered an advantage.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace (Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets).
• Comfortable using Microsoft Office, Zoom, and other digital productivity tools.
• Strong research capabilities and attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines.
• High level of professionalism, discretion, and confidentiality.
• Reliable internet connection and personal computer suitable for remote work.
• Availability to work 9:00 AM – 6:00 PM Central European time, Monday through Friday.

Ideal Candidate

We are looking for someone who is:

• Proactive: Anticipates needs and takes initiative.
• Highly organized: Can manage multiple projects and deadlines simultaneously.
• Resourceful: Finds solutions independently and adapts quickly.
• Detail-oriented: Maintains accuracy and consistency in all tasks.
• Professional: Communicates effectively and handles confidential information responsibly.
• Tech-savvy: Comfortable learning new platforms and leveraging technology to improve efficiency.
• Adaptable: Thrives in a dynamic environment where priorities may shift.

Compensation & Contract Terms

• Monthly compensation of €1,500 – €2,000, based on experience and qualifications.
• Working schedule: Monday through Friday, 9:00 AM – 6:00 PM Central European time.
• Contractor must provide their own computer and reliable internet connection.
• Opportunity to work directly with the CEO and gain exposure to international business operations, finance, and investment activities.