Business & Executive Assistant to CEO

No company; Roma; On-site; EUR 40,000 - 60,000; Full time

Job summary

A leading ICT consulting firm in Rome is seeking a highly motivated Business & Executive Assistant to the CEO. The role involves providing strategic support, managing a complex calendar, and organizing international travel logistics. Ideal candidates have a degree in Economics or Business Administration, fluency in Business English, and extensive experience in supporting C-level executives. The position requires strong organizational skills, discretion, and the ability to handle confidential information. This full-time role offers exposure to top management and opportunities for impactful contributions.

Qualifications

• Availability to travel nationally and internationally on short notice.
• Experience in a consulting or technology-driven environment.
• Strong interpersonal communication skills.

Responsibilities

• Provide strategic and operational support to the CEO.
• Manage the CEO's complex calendar and coordinate meetings.
• Organize international travel logistics for the CEO.

Skills

Fluency in Business English

Strong experience supporting C-level executives

Excellent proficiency in Microsoft Office Suite

Outstanding organizational skills

High level of discretion

Proactive attitude

Education

Degree in Economics or Business Administration

Tools

Microsoft PowerPoint

Microsoft Excel

Job description

Overview

Work mode: Full-Time | On-site with Travel Flexibility

An Italian leading company in the ICT Consulting sector is looking for a highly motivated and skilled Business & Executive Assistant to the CEO to strengthen the strategic and operational support at the top level of the organization. If you're looking for a role that offers exposure to top management, strategic involvement, and the opportunity to make a tangible impact, we'd love to hear from you.

Location: Rome, Latium, Italy

Your Role

As a Business & Executive Assistant to the CEO, your responsibilities will include:

• Providing strategic and operational support to the CEO across meetings, communications, and project follow-ups.
• Participating in key internal and external meetings, drafting notes, and ensuring alignment with first-line managers and stakeholders.
• Managing the CEO’s complex calendar and coordinating meetings across multiple time zones.
• Organizing and handling international travel logistics, including itineraries, documentation, and accommodations.
• Acting as a Point of Contact between the CEO and internal/external stakeholders, ensuring professionalism and confidentiality.
• Drafting and editing reports, presentations, and communications on behalf of the CEO.
• Coordinating high-level meetings, events, and internal communication flows.
• Ensuring follow-up on strategic actions and deliverables, keeping priorities on track.

Your Profile

• Degree in Economics, Business Administration, or related fields
• Fluency in Business English (Portuguese is a plus)
• Availability to travel nationally and internationally with short notice
• Strong experience in supporting C-level executives
• Experience in a consulting or technology-driven environment
• Excellent proficiency in Microsoft Office Suite (especially PowerPoint and Excel)
• Outstanding organizational and multitasking skills
• High level of discretion, reliability, and ability to handle confidential information
• Proactive attitude, problem-solving mindset, and strong interpersonal communication

Seniority level

• Associate

Employment type

• Full-time

Job function

• Business Development and Information Technology

Industries

• Information Services and IT Services and IT Consulting