Executive & Personal Assistant to CEO

Lionard S.p.A.; Firenze; Hybrid; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Corporate welfare tools

Role-related benefits

Professional stability

Job summary

LIONARD Luxury Real Estate S.p.A. in Florence is seeking an Executive & Personal Assistant to the CEO for a permanent, full-time role. Responsibilities include calendar management, logistical support for travel, public relations, and personal assistance. The ideal candidate has at least 5 years of experience supporting C-Level executives, advanced Microsoft Office skills, and excellent English proficiency. The position demands high flexibility in working hours to meet the CEO’s needs, and it offers a stable work environment with direct visibility into decision-making processes.

Qualifications

• Minimum of 5 years in similar roles supporting C-Level executives.
• Proficient in PowerPoint and Excel for presentations and data management.
• Ability to maintain confidentiality and handle emergencies.

Responsibilities

• Manage full calendar, appointments, and communication filtering.
• Organize domestic and international travel logistics.
• Handle communication with institutions and business partners.
• Manage personal administration and household coordination.

Skills

Proven Experience supporting C-Level executives

Advanced mastery of Microsoft Office Suite

Confidentiality and discretion

Problem-solving skills

Organizational aptitude

Excellent English language command

Job description

The Annual Gross Salary will be defined during the offer stage based on seniority and expertise, supplemented by corporate welfare tools and role-related benefits.

Permanent Contract - Strategic and operational support role focused on the optimized management of the CEO’s professional and private activities. Activity aimed at ensuring organizational efficiency and seamless institutional relations within a high-profile international luxury context.

The Executive & Personal Assistant to the CEO will be responsible for:

• Executive Support: Full calendar management, appointment planning, and communication filtering. Corporate secretarial support for Board of Directors meetings, including minute-taking and handling of confidential documentation.
• Travel & Logistics: End-to-end logistical management of domestic and international travel, including visas, transfers, and complex itineraries.
• Public Relations: Management of communication flows and contacts with institutions, shareholders, and high-profile business partners.
• Personal Assistance: Management of private life, personal administration (payments, filing), and coordination of household staff and family service providers.

What we offer

• Role of Trust: A high-responsibility position with direct visibility into the decision-making dynamics of a leading luxury company.
• Professional Stability: Permanent contract within a dynamic, stimulating, and excellence-driven environment.
• Relational Development: The opportunity to interact with an international, high-profile network of contacts.

Requirements

• Proven Experience: Minimum of 5 years in similar roles supporting C-Level executives (CEOs, Presidents) within structured organizations or the Luxury sector.
• Technical Skills: Advanced mastery of the Microsoft Office Suite (with a specific focus on PowerPoint presentations and Excel data management).
• Soft Skills: Absolute confidentiality and discretion, strong problem-solving skills for handling emergencies, and exceptional organizational aptitude.
• Languages: Excellent command of the English language, both written and spoken.
• Location: Florence.
• Contract: Permanent.
• Commitment: Full-time with a requirement for high flexibility in working hours and availability based on the owner’s needs.