Executive Assistant to CEO | Italian Fluent, Global Ops

Blue Orb LP; Roma; On-site; EUR 45,000 - 75,000; Full time

Job summary

Blue Orb, LP is seeking an Executive Assistant to the CEO in Rome, Italy. You will manage the CEO’s calendar, coordinate across time zones, organize travel, and handle confidential matters with discretion in a fast-paced, global environment.

The role requires native/ fluent Italian and excellent English, with a strong emphasis on integrity, organization, and proactive leadership support. You will partner closely with the CEO to drive priorities and ensure timely execution across initiatives.

Qualifications

• 5+ years in executive support roles or Chief of Staff
• Native or Fluent in Italian
• Experience supporting senior executives in fast-paced environments
• Excellent organizational and time management skills
• Ability to manage multiple projects with clear boundaries
• Able to work with high net worth individuals and investors
• Excellent written and verbal English

Responsibilities

• Manage the CEO’s calendar with precision and prioritize high-impact engagements
• Prepare agendas, briefing materials, and follow-ups for purposeful meetings
• Coordinate across time zones, stakeholders, and parallel workstreams
• Plan and manage personal travel logistics
• Handle confidential matters with discretion and professionalism
• Represent the CEO in meetings and ensure alignment and follow-through
• Engage with service providers, consultants, partners, and internal teams
• Oversee task tracking across initiatives to hit deadlines
• Maintain professional communication with leadership and teams
• Promote and embody company culture in a high-visibility role

Skills

Calendar management

Stakeholder coordination

Project management

English proficiency

Discretion & confidentiality

Tools

Microsoft Office

Teams

ClickUp

Job description

Blue Orb, LP is seeking an Executive Assistant to the CEO in Rome, Italy. You will manage the CEO’s calendar, coordinate across time zones, organize travel, and handle confidential matters with discretion in a fast-paced, global environment.

The role requires native/ fluent Italian and excellent English, with a strong emphasis on integrity, organization, and proactive leadership support. You will partner closely with the CEO to drive priorities and ensure timely execution across initiatives.