Executive Office Liaison & Admin Specialist

Wlgroup; Grazzanise; In loco; EUR 26.000 - 38.000; Tempo pieno

Descrizione del lavoro

Wlgroup in Sigonella, Sicily, is seeking an Administrative Assistant to support the leadership team. You will manage diaries, correspondence, and plan meetings that matter, acting as the bridge between management and staff.

You will liaise across functions to gather information, maintain filing systems (paper and electronic), and prepare standard reporting. Fluency in English is essential; Italian is a bonus.

Competenze

• Experience with office management systems and procedures.
• Proven multi-tasking in a dynamic office environment.
• Strong written and spoken English; basic Italian is a bonus.
• Liaising across functions to gather and relay information.

Mansioni

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter.
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it.
• Keeping office policies, procedures and the administrative process flow current.
• Preparing and circulating the standard status and activity reporting.
• Handling requisitions for equipment and staff, and looking after the service agreements behind them.
• Building and maintaining the filing systems, physical and electronic, so things can be found.
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs.

Conoscenze

Diary management

Liaison across functions

Office administration

English advanced

Formazione

Higher vocational training

Strumenti

Microsoft Excel

Descrizione del lavoro

Wlgroup in Sigonella, Sicily, is seeking an Administrative Assistant to support the leadership team. You will manage diaries, correspondence, and plan meetings that matter, acting as the bridge between management and staff.

You will liaise across functions to gather information, maintain filing systems (paper and electronic), and prepare standard reporting. Fluency in English is essential; Italian is a bonus.