Administrative Assistant (Leadership Support, Scheduling, Records) for NATO with security clearance

Wlgroup; Grazzanise; In loco; EUR 26.000 - 38.000; Tempo pieno

Descrizione del lavoro

Wlgroup in Sigonella, Sicily, is seeking an Administrative Assistant to support the leadership team. You will manage diaries, correspondence, and plan meetings that matter, acting as the bridge between management and staff.

You will liaise across functions to gather information, maintain filing systems (paper and electronic), and prepare standard reporting. Fluency in English is essential; Italian is a bonus.

Competenze

• Experience with office management systems and procedures.
• Proven multi-tasking in a dynamic office environment.
• Strong written and spoken English; basic Italian is a bonus.
• Liaising across functions to gather and relay information.

Mansioni

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter.
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it.
• Keeping office policies, procedures and the administrative process flow current.
• Preparing and circulating the standard status and activity reporting.
• Handling requisitions for equipment and staff, and looking after the service agreements behind them.
• Building and maintaining the filing systems, physical and electronic, so things can be found.
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs.

Conoscenze

Diary management

Liaison across functions

Office administration

English advanced

Formazione

Higher vocational training

Strumenti

Microsoft Excel

Descrizione del lavoro

Every well-run office has one person who makes it look easy.

A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.

What you would be doing

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it
• Keeping office policies, procedures and the administrative process flow current
• Preparing and circulating the standard status and activity reporting
• Handling requisitions for equipment and staff, and looking after the service agreements behind them
• Building and maintaining the filing systems, physical and electronic, so things can be found
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

What you would bring

• Higher vocational training with post-related experience, or a secondary qualification with more of it
• Time served in an office environment with real office management systems and procedures
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it
• Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look

It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.