Administrative Assistant (Leadership Support, Scheduling, Records) for NATO with security clearance

Wlgroup; La Spezia; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

Wlgroup seeks an Administrative Assistant for its leadership team at a multinational defence site in Sigonella, Sicily. The role links management with staff to ensure the week runs smoothly and on schedule.

You will manage diaries, prepare meeting information, and coordinate across functions to keep operations aligned. Fluency in English is essential; Italian is a bonus for closer site integration.

Competenze

• Office experience with management systems and procedures.
• Strong ability to manage diaries and correspondence.
• Flexible, problem-solving mindset for changing schedules.
• Advanced written and spoken English; basic Italian is a bonus.

Mansioni

• Manage diaries and correspondence for leadership and plan important meetings.
• Liaise across functions to provide information when needed.
• Maintain current office policies and administrative processes.
• Prepare and circulate standard status and activity reports.
• Handle requisitions for equipment and staff and manage service agreements.
• Build and maintain filing systems, physical and electronic.
• Work with spreadsheets for daily reporting and conditional formulas.

Conoscenze

Diary management

Office coordination

Reporting

English proficiency

Formazione

Higher vocational training

Secondary qualification with experience

Descrizione del lavoro

Every well-run office has one person who makes it look easy.

A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.

What you would be doing

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it
• Keeping office policies, procedures and the administrative process flow current
• Preparing and circulating the standard status and activity reporting
• Handling requisitions for equipment and staff, and looking after the service agreements behind them
• Building and maintaining the filing systems, physical and electronic, so things can be found
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

What you would bring

• Higher vocational training with post-related experience, or a secondary qualification with more of it
• Time served in an office environment with real office management systems and procedures
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it
• Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look

It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.