Executive Office & Leadership Support Coordinator

Wlgroup; La Spezia; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

Wlgroup seeks an Administrative Assistant for its leadership team at a multinational defence site in Sigonella, Sicily. The role links management with staff to ensure the week runs smoothly and on schedule.

You will manage diaries, prepare meeting information, and coordinate across functions to keep operations aligned. Fluency in English is essential; Italian is a bonus for closer site integration.

Competenze

• Office experience with management systems and procedures.
• Strong ability to manage diaries and correspondence.
• Flexible, problem-solving mindset for changing schedules.
• Advanced written and spoken English; basic Italian is a bonus.

Mansioni

• Manage diaries and correspondence for leadership and plan important meetings.
• Liaise across functions to provide information when needed.
• Maintain current office policies and administrative processes.
• Prepare and circulate standard status and activity reports.
• Handle requisitions for equipment and staff and manage service agreements.
• Build and maintain filing systems, physical and electronic.
• Work with spreadsheets for daily reporting and conditional formulas.

Conoscenze

Diary management

Office coordination

Reporting

English proficiency

Formazione

Higher vocational training

Secondary qualification with experience

Descrizione del lavoro

Wlgroup seeks an Administrative Assistant for its leadership team at a multinational defence site in Sigonella, Sicily. The role links management with staff to ensure the week runs smoothly and on schedule.

You will manage diaries, prepare meeting information, and coordinate across functions to keep operations aligned. Fluency in English is essential; Italian is a bonus for closer site integration.