Executive Office Coordinator – International Site (Sicily)

Wlgroup; Napoli; In loco; EUR 26.000 - 38.000; Tempo pieno

Descrizione del lavoro

Wlgroup is seeking an administrative assistant for a multinational defence communications site in Sicily. You will act as the link between leadership and staff, managing diaries, coordinating meetings, and ensuring information flows smoothly.

You will prepare reports, maintain filing systems, and support cross-functional teams with requisitions and service agreements, including spreadsheet-based reporting.

Competenze

• Higher vocational training with post-related experience.
• Time served in an office environment with real office management systems and procedures.
• Advanced English; basic Italian is a bonus.

Mansioni

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter.
• Liaising across functions to get information.
• Keeping office policies, procedures and the administrative process flow current.
• Preparing and circulating the standard status and activity reporting.
• Handling requisitions for equipment and staff, and service agreements behind them.
• Building and maintaining filing systems, physical and electronic.
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs.

Conoscenze

Diary management

Interdepartmental liaison

Office administration

Problem solving

Multitasking

English proficiency

Formazione

Higher vocational training with post-related experience

Secondary qualification with more of it

Strumenti

Spreadsheet software

Descrizione del lavoro

Wlgroup is seeking an administrative assistant for a multinational defence communications site in Sicily. You will act as the link between leadership and staff, managing diaries, coordinating meetings, and ensuring information flows smoothly.

You will prepare reports, maintain filing systems, and support cross-functional teams with requisitions and service agreements, including spreadsheet-based reporting.