Executive Assistant to Site Director | Global Ops, Hybrid

Grünenthal Group; Origgio; Hybrid; EUR 35,000 - 45,000; Full time

Job summary

Grünenthal Group in Italy (Lombardy, Origgio) seeks an experienced Executive/Office Assistant to support the Site Director and leadership team in a dynamic, multinational setting. You will manage calendars, organize travel, prepare briefings, and help with internal communications and stakeholder visits.

Requirements include a university degree and fluent English (C1) with additional Spanish or German, strong MS Office skills, and full-time availability for a hybrid work arrangement.

Qualifications

• Previous experience as Executive/Office Assistant in structured multinational companies.
• University Degree in Humanities, Communication, Foreign Languages or similar.
• Fluent English (C1) plus fluency in either Spanish or German.
• Excellent knowledge of Microsoft Office Suite and digital tools.
• Full-time availability.

Responsibilities

• Direct operational support to the Site Director (agenda, meetings, travel)
• Liaising with the local Site Leadership Team and international management
• Preparing institutional presentations and follow-ups for the Site Director and SLT
• Coordinating and organizing visits and welcoming internal and external stakeholders
• Managing internal communication (organizational communications, promoting initiatives via intranet, interacting with the global GRT network)
• Supporting external communication (managing company social pages, employer branding, drafting content aligned with company tone of voice)
• Organizing company events, collaborating with HR and suppliers for creative materials
• Managing cross-functional projects with HR and CMB for client management

Skills

Executive/Office Assistant experience

Microsoft Office Suite

Digital tools

Full-time availability

Education

University degree

Job description

Grünenthal Group in Italy (Lombardy, Origgio) seeks an experienced Executive/Office Assistant to support the Site Director and leadership team in a dynamic, multinational setting. You will manage calendars, organize travel, prepare briefings, and help with internal communications and stakeholder visits.

Requirements include a university degree and fluent English (C1) with additional Spanish or German, strong MS Office skills, and full-time availability for a hybrid work arrangement.