Executive Assistant - English and Spanish/German Speaking

Grünenthal Group; Origgio; Hybrid; EUR 35,000 - 45,000; Full time

Job summary

Grünenthal Group in Italy (Lombardy, Origgio) seeks an experienced Executive/Office Assistant to support the Site Director and leadership team in a dynamic, multinational setting. You will manage calendars, organize travel, prepare briefings, and help with internal communications and stakeholder visits.

Requirements include a university degree and fluent English (C1) with additional Spanish or German, strong MS Office skills, and full-time availability for a hybrid work arrangement.

Qualifications

• Previous experience as Executive/Office Assistant in structured multinational companies.
• University Degree in Humanities, Communication, Foreign Languages or similar.
• Fluent English (C1) plus fluency in either Spanish or German.
• Excellent knowledge of Microsoft Office Suite and digital tools.
• Full-time availability.

Responsibilities

• Direct operational support to the Site Director (agenda, meetings, travel)
• Liaising with the local Site Leadership Team and international management
• Preparing institutional presentations and follow-ups for the Site Director and SLT
• Coordinating and organizing visits and welcoming internal and external stakeholders
• Managing internal communication (organizational communications, promoting initiatives via intranet, interacting with the global GRT network)
• Supporting external communication (managing company social pages, employer branding, drafting content aligned with company tone of voice)
• Organizing company events, collaborating with HR and suppliers for creative materials
• Managing cross-functional projects with HR and CMB for client management

Skills

Executive/Office Assistant experience

Microsoft Office Suite

Digital tools

Full-time availability

Education

University degree

Job description

Pay Range (full-time):

EUR 35.000 - 45.000

Professional | Permanent | Full-time | Hybrid

Our people in Manufacturing & Global Operations share two priorities: getting things done and making things better. If you're a dynamic person with a positive mindset, you'll fit in well here. It's an international team with a powerful spirit of collaboration. Together, we make sure our products meet the highest standards of quality by constantly searching for ways to improve at every stage of our value chain – from the raw materials we buy through to the logistics network that brings our medicines to patients. Join our team and help us make an even bigger contribution to Grünenthal’s future.

What The Job Looks Like

Each day you'll enjoy a variety of challenges, such as:

• Direct operational support to the Site Director (agenda, meetings, travel)
• Liaising with the local Site Leadership Team and international management
• Preparing institutional presentations and follow-ups for the Site Director and SLT
• Coordinating and organizing visits and welcoming internal and external stakeholders
• Managing internal communication (organizational communications, promoting initiatives via intranet, interacting with the global GRT network)
• Supporting external communication (managing company social pages, employer branding, drafting content aligned with company tone of voice)
• Organizing company events, collaborating with HR and suppliers for creative materials
• Managing cross-functional projects with HR and CMB for client management

What You'll Bring To The Table

To make the most of this role and truly thrive, you should have:

• Previous experience as Executive/Office Assistant in structured multinational companies
• University Degree in Humanities, Communication, Foreign Languages or similar
• Fluent English (C1) plus fluency in either Spanish or German
• Excellent knowledge of Microsoft Office Suite and digital tools
• Full-time availability

Our pay ranges are based on an objective, gender-neutral job evaluation system. The final salary offered is determined based on factors like, but not limited to, relevant education, skills, experience, certifications, geographic location, and business or organizational needs. Your compensation package will include a performance-based annual bonus. Grünenthal offers equal employment opportunities. Recruitment will take place without distinction with regard to religion, gender, sexual orientation, age, origin, disability or other relevant categories.