Executive Assistant - English and Spanish/German Speaking

Gr?nenthal GmbH; Origgio; Hybrid; EUR 35,000 - 45,000; Full time

Job summary

Grünenthal GmbH in Italy seeks an Executive Assistant fluent in English and Spanish or German to support the Site Director and the local leadership team. The role combines calendar management, travel coordination, and cross‑functional collaboration in a dynamic hybrid environment.

You will prepare institutional presentations, coordinate visits, manage internal communications, and assist with events and HR and supplier interactions, contributing to Grünenthal’s aim of high quality and continuous

Qualifications

• Previous experience as Executive/Office Assistant in structured multinational companies.
• University Degree in Humanities, Communication, Foreign Languages or similar.
• Fluent English (C1) plus fluency in either Spanish or German.
• Excellent knowledge of Microsoft Office Suite and digital tools.

Responsibilities

• Direct operational support to the Site Director (calendar, meetings, travel).
• Liaising with the local Site Leadership Team and international management.
• Preparing institutional presentations and follow-ups for the Site Director and SLT.
• Coordinating and organizing visits and welcoming internal and external stakeholders.
• Managing internal communication (intranet, company channels, global network).
• Supporting external communication (social pages, employer branding, content creation).
• Organizing company events, collaborating with HR and suppliers for materials.
• Managing cross-functional projects with HR and CMB for client management.

Skills

Fluent English (C1)

Spanish or German fluency

MS Office

Education

University degree in Humanities, Communication or Foreign Languages

Tools

Microsoft Office Suite

Job description

Executive Assistant - English and Spanish/German Speaking

Country: Italy

Department: Global Operations & Production

Job ID: 45526

Pay Range (full-time): EUR 35.000 - 45.000

Professional|Permanent|Full-time|Hybrid

Our people in Manufacturing & Global Operations share two priorities: getting things done and making things better. If you’re a dynamic person with a positive mindset, you’ll fit in well here. It’s an international team with a powerful spirit of collaboration. Together, we make sure our products meet the highest standards of quality by constantly searching for ways to improve at every stage of our value chain – from the raw materials we buy through to the logistics network that brings our medicines to patients. Join our team and help us make an even bigger contribution to Grünenthal’s future.

What the job looks like

Each day you'll enjoy a variety of challenges, such as:

• Direct operational support to the Site Director (agenda, meetings, travel)
• Liaising with the local Site Leadership Team and international management
• Preparing institutional presentations and follow-ups for the Site Director and SLT
• Coordinating and organizing visits and welcoming internal and external stakeholders
• Managing internal communication (organizational communications, promoting initiatives via intranet, interacting with the global GRT network)
• Supporting external communication (managing company social pages, employer branding, drafting content aligned with company tone of voice)
• Organizing company events, collaborating with HR and suppliers for creative materials
• Managing cross-functional projects with HR and CMB for client management

What you'll bring to the table

To make the most of this role and truly thrive, you should have:

• Previous experience as Executive/Office Assistant in structured multinational companies
• University Degree in Humanities, Communication, Foreign Languages or similar
• Fluent English (C1) plus fluency in either Spanish or German
• Excellent knowledge of Microsoft Office Suite and digital tools

Our pay ranges are based on an objective, gender-neutral job evaluation system. The final salary offered is determined based on factors like, but not limited to, relevant education, skills, experience, certifications, geographic location, and business or organizational needs. Your compensation package will include a performance-based annual bonus. Grünenthal offers equal employment opportunities. Recruitment will take place without distinction with regard to religion, gender, sexual orientation, age, origin, disability or other relevant categories.

Grünenthal is a global leader in pain management and related diseases. As a science-based, privately-owned pharmaceutical company, we have a long track record of bringing innovative treatments and state-of-the-art technologies to patients worldwide. Our purpose is to change lives for the better – and innovation is our passion. We are focussing all of our activities and efforts on working towards our vision of a world free of pain.

Grünenthal is headquartered in Aachen, Germany, and has affiliates in 28 countries across Europe, Latin America and the US. Our products are available in more than 100 countries. In 2024, Grünenthal employed around 4,300 people and achieved sales of € 1.8 billion.