Executive Assistant & Office Operations Lead

Groupe Atlantic Italia; Faenza; On-site; EUR 36,000 - 54,000; Full time

Job summary

Groupe Atlantic Italia in Faenza is seeking an organized, proactive Executive Assistant & Office Manager to support the day-to-day operations of our Faenza office.

The role requires fluent English (B2+), excellent organizational skills and experience with office facilities, travel bookings, HR documentation, and ERP systems. You will coordinate suppliers, dashboards and cost analyses.

Qualifications

• Experience as an Executive Assistant or Office Manager or related roles.
• Fluent English, level B2 or higher.
• Strong organizational and prioritization skills.
• Familiarity with Excel and BI tools; ERP systems experience preferred.
• Attention to detail and ability to handle confidential information.

Responsibilities

• Manage office facilities, maintenance, utilities and external service providers.
• Coordinate company cars, contracts, maintenance, insurance and costs.
• Organize hotel and business travel bookings.
• Coordinate setup and inventory of laptops, phones and equipment with IT.
• Support HR processes: timecards, onboarding, safety training and medical checks.
• Handle procurement, supplier coordination, contracts and archiving.
• Assist in dashboards, reports and personnel cost analysis.

Skills

Executive Assistant experience

Office Manager experience

Operations Coordinator

Facilities Coordinator experience

Excellent organizational and prioritiz

Strong attention to detail

Excellent communication and coord

Reliability and discretion

Tools

Excel

BI tools

ERP systems

Job description

Groupe Atlantic Italia in Faenza is seeking an organized, proactive Executive Assistant & Office Manager to support the day-to-day operations of our Faenza office.

The role requires fluent English (B2+), excellent organizational skills and experience with office facilities, travel bookings, HR documentation, and ERP systems. You will coordinate suppliers, dashboards and cost analyses.