Executive Assistant Office Manager

Groupe Atlantic Italia; Faenza; In loco; EUR 36.000 - 54.000; Tempo pieno

Descrizione del lavoro

Groupe Atlantic Italia in Faenza is seeking an organized, proactive Executive Assistant & Office Manager to support the day-to-day operations of our Faenza office.

The role requires fluent English (B2+), excellent organizational skills and experience with office facilities, travel bookings, HR documentation, and ERP systems. You will coordinate suppliers, dashboards and cost analyses.

Competenze

• Experience as an Executive Assistant or Office Manager or related roles.
• Fluent English, level B2 or higher.
• Strong organizational and prioritization skills.
• Familiarity with Excel and BI tools; ERP systems experience preferred.
• Attention to detail and ability to handle confidential information.

Mansioni

• Manage office facilities, maintenance, utilities and external service providers.
• Coordinate company cars, contracts, maintenance, insurance and costs.
• Organize hotel and business travel bookings.
• Coordinate setup and inventory of laptops, phones and equipment with IT.
• Support HR processes: timecards, onboarding, safety training and medical checks.
• Handle procurement, supplier coordination, contracts and archiving.
• Assist in dashboards, reports and personnel cost analysis.

Conoscenze

Executive Assistant experience

Office Manager experience

Operations Coordinator

Facilities Coordinator experience

Excellent organizational and prioritiz

Strong attention to detail

Excellent communication and coord

Reliability and discretion

Strumenti

Excel

BI tools

ERP systems

Descrizione del lavoro

Groupe Atlantic, is a company of French origin, European leader in thermal comfort. Present on 4 continents, for over 50 years we have been innovating to transform available energy into lasting well-being. Our commitment: to satisfy a universal right, well-being, through the marketing of increasingly eco-efficient solutions, respectful of the environment and adapted to the needs of each person.

About the Role

We are looking for an organized, proactive and reliable Executive Assistant & Office Manager to support the day-to-day operations of our Faenza office.

Responsibilities

• Manage office facilities, maintenance, utilities and external service providers.
• Coordinate company cars, including assignments, contracts, maintenance, insurance and related costs.
• Organize hotel and business travel bookings.
• Coordinate the setup and inventory of company laptops, phones and other equipment, in collaboration with IT.
• Support commission validation and year-end bonus management for agencies and customers.
• Handle personnel administration, including timecards, onboarding, HR documentation, safety training and medical checks.
• Manage purchase requisitions, supplier coordination, contracts and document archiving.
• Support the preparation of dashboards, reports and personnel cost analysis.

Qualifications

• Previous experience as an Executive Assistant, Office Manager, Operations or Facilities Coordinator.
• Fluent English, at least B2 level.
• Excellent organizational and prioritization skills.
• Good knowledge of Excel and familiarity with BI tools.
• Experience with ERP systems or business management software.
• Strong attention to detail and problem‑solving abilities.
• Excellent communication and coordination skills.
• Experience in fleet, facilities or supplier management is an advantage.
• Reliability, discretion and the ability to handle confidential information.

If you are a hands‑on professional who enjoys managing varied responsibilities and working with different teams, we would be pleased to hear from you.