Executive Assistant to Managing Director - Southern Europe | Based in Milan

Tiffany & Co.; Milano; In loco; EUR 34.000 - 42.000; Tempo pieno

Vantaggi offerti da questo lavoro

Bonus potential

Descrizione del lavoro

Tiffany & Co. in Milano, Italy, seeks an Executive Assistant to support the Managing Director - Southern Europe with calendar management, travel coordination, expense processing, office management and meeting coordination.

This role collaborates with other administrative assistants and members of the Executive Committee. Responsibilities include proactively managing daily calendars, arranging travel, preparing itineraries and expense reports through Concur, coordinating meetings, and ensuring

Competenze

• 5+ years of experience as an administrative assistant, including supporting executives.
• Advanced Microsoft Office skills focusing on Word, Excel and PowerPoint.
• Discretion due to exposure of confidential client information.
• Ability to multitask and prioritize workload.
• Excellent organizational and communication skills.
• Retail environment experience preferred.
• Fluent in Italian and English; a third language is a plus.

Mansioni

• Proactively manage daily calendars and resolve scheduling conflicts.
• Coordinate travel arrangements and prepare itineraries.
• Prepare expense reports through Concur.
• Create PowerPoint presentations for senior management and meetings.
• Assist in meeting logistics, reserve conference rooms, and arrange catering.
• Organize files and support accounts payable/expense processing.
• Support ad hoc project requests and handle mail/shipping.

Conoscenze

Advanced Microsoft Office

Calendar management

Travel coordination

Expense processing

PowerPoint presentations

Discretion

Multitasking

Communication skills

Independent work

Italian & English fluency

Strumenti

Concur

PowerPoint

Excel

Word

Descrizione del lavoro

The Executive Assistant supports the administrative needs of select Managing Director - Southern Europe. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.

Key Accountabilities

Calendar Management:

• Proactively manage daily calendars and resolve scheduling conflicts
• Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules

Travel Coordination:

• Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
• Create travel itineraries
• Prepare accurate expense reports through Concur

Communication:

• Communicate and liaise with the team to properly inform calendar and project management
• Create and compile detailed PowerPoint presentations for Senior management and general meetings

General Administration:

• Assist in the logistical preparation for meetings including reserving conference rooms, ordering meals, liaising with IT, etc.
• Assist in the organization of files
• Process invoices through accounts payable / expense
• Support ad hoc project requests
• Distribute mail and coordinate shipping with the mailroom

Qualifications

• 5+ years of previous administrative assistant with at least 2 years’ experience supporting a President/CEO
• Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
• Must be discrete due to exposure of highly confidential client information
• Ability to multitask and prioritize workload
• Must have excellent organizational skills
• Strong communication skills
• Ability to work independently
• Former retail environment experience is preferred
• Fluent in Italian and English, a third language is considered a valuable plus

For new joiners for this role in Italy, the annual gross salary associated with this position starts from 38.000€. This is only the initial annual gross salary granted to this position. This figure has been determined based on objective and gender-neutral criteria and reflects the starting salary normally applicable to the position at the time of publication of this job posting. Actual salaries may vary based on factors such as your unique blend of experience and skills, start date and our current organizational needs. This role is also eligible for bonuses, subject to Tiffany's discretion and based on factors such as individual and/or organizational performance.
On top of legal benefits, further benefits are provided in accordance with current company policies.
This position is subject to the provisions of the collective bargaining agreement (CCNLTerziario, Distribuzione e Servizi) applicable to the role and applied by Tiffany & Co. in Italy.