Executive Administrative Assistant to Leadership

WLG; Grazzanise; On-site; EUR 26,000 - 38,000; Full time

Job summary

WLG is seeking an Administrative Assistant to support the leadership team at an international defence site on the Sicilian coast. The role links management with staff, ensuring information flows smoothly and schedules stay aligned with priorities.

You will handle diaries, correspondence, and reporting, while maintaining filing systems and coordinating cross-functional activities to keep operations organized and on track.

Qualifications

• Higher vocational training with post-related experience, or a secondary qualification with more of it.
• Time served in an office environment with real office management systems and procedures.
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it.
• Excellent written and spoken English at an advanced level; basic Italian is a bonus.

Responsibilities

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter.
• Liaising across functions to ensure information is available when needed.
• Keeping office policies and procedures current and organized.
• Preparing and circulating standard status and activity reporting.
• Handling requisitions for equipment and staff, and managing service agreements.
• Building and maintaining filing systems, both physical and electronic.
• Working in spreadsheets to support reporting with everyday functions and conditional formulas.

Skills

Diary management

Interdepartmental communication

Office administration

English proficiency

Education

Higher vocational training

Secondary qualification with experience

Tools

Microsoft Office

Excel

Job description

WLG is seeking an Administrative Assistant to support the leadership team at an international defence site on the Sicilian coast. The role links management with staff, ensuring information flows smoothly and schedules stay aligned with priorities.

You will handle diaries, correspondence, and reporting, while maintaining filing systems and coordinating cross-functional activities to keep operations organized and on track.