Executive Administrative Assistant

WLG; La Spezia; On-site; EUR 32,000 - 42,000; Full time

Job summary

WLG is seeking an administrative assistant for its leadership team at a multinational defence site in Sigonella, Sicily. You will act as the link between management and everyone else, and help the week run as planned.

This is a visible, self-contained role on the Sicilian coast, working with decision-makers within a standing framework, handling diaries, communications and office processes.

Qualifications

• Higher vocational training with post-related experience.
• Time served in an office environment with real office management systems and procedures.
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it.
• Excellent written and spoken English at an advanced level; basic Italian is a bonus.

Responsibilities

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter.
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it.
• Keeping office policies, procedures and the administrative process flow current.
• Preparing and circulating the standard status and activity reporting.
• Handling requisitions for equipment and staff, and looking after the service agreements behind them.
• Building and maintaining the filing systems, physical and electronic, so things can be found.
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs.

Skills

Office management

Problem solving

English proficiency

Italian (basic)

Education

Higher vocational training

Job description

WLG is seeking an administrative assistant for its leadership team at a multinational defence site in Sigonella, Sicily. You will act as the link between management and everyone else, and help the week run as planned.

This is a visible, self-contained role on the Sicilian coast, working with decision-makers within a standing framework, handling diaries, communications and office processes.