EMEA Portfolio & Coordination Specialist - Milan

Boston Scientific Gruppe; Milano; Ibrido; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A global healthcare company in Milan is looking for an EMEA Portfolio & Coordination Specialist to support project organization within their EMEA Commercial & Digital IT team. The role involves coordinating project requests, creating clear visuals, and facilitating communication across teams. Ideal candidates have a Bachelor's degree, 1-2 years of relevant experience, and strong communication skills in English. This position offers a hybrid work environment with growth opportunities.

Competenze

• 1–2 years of experience in an IT or IT-adjacent environment.
• Comfort with stakeholder management and collaboration.
• Organized approach to managing timelines and updates.

Mansioni

• Support intake, organisation, and communication of project-related activity.
• Create engaging PowerPoint visuals for project clarification.
• Coordinate regular check-ins with project leaders.

Conoscenze

Strong communication skills in English

Experience in project coordination

Ability to create clear PowerPoint presentations

Formazione

Bachelor’s degree

Strumenti

Jira

ServiceNow

Descrizione del lavoro

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Onsite Location(s):

Milan, Italy

Additional Locations: Italy-Milan

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

Location: Paris, Milan, Düsseldorf, Hemel-Hempstead or Madrid (Hybrid)
Salary: Depends on the local salary ranges.

Application deadline: 3rd of December, 2025 EOD

At Boston Scientific, we’re looking for a highly organised and communication‑savvy professional to support the coordination and flow of work within our EMEA Commercial & Digital IT organisation. This role sits at the centre of our regional team and helps bring structure, clarity, and alignment across a wide range of initiatives, without requiring deep technical expertise.

If you enjoy working across teams, creating clear visuals, and enabling others to deliver their best work, this might be the ideal next step in your career.

Your role

As the EMEA Portfolio & Coordination Specialist, you’ll support the intake, organisation, and communication of project‑related activity across the region. You will ensure new requests are logged properly, meetings are well‑prepared, priorities are clear, and the right people remain aligned. Much of your impact will come from the structure you create and the clarity you bring to complex information.

In practice, this means you will:

• Register and organise new incoming project requests and guide them through the initial administration.
• Coordinate regular check‑ins with project leaders to track progress, timelines, and potential risks.
• Create clear and engaging PowerPoint visuals that explain project dependencies and overall portfolio status.
• Prepare and organise EMEA Town Hall sessions, including proposing topics and coordinating speakers.
• Support operational documentation such as SOWs, invoice tracking, and budget‑related materials.

Beyond these activities, you’ll also collaborate with our HR Business Partner on engagement and team development sessions, helping to foster a connected and aligned EMEA organisation.

What you bring

The ideal candidate is structured, proactive, and comfortable interacting with a wide range of stakeholders, including senior leaders. You enjoy coordinating moving parts, clarifying expectations, and ensuring information flows smoothly across teams.

You are likely a great fit if you bring:

• A Bachelor’s degree and 1–2 years of experience in an IT or IT‑adjacent environment.
• Strong communication skills in English, with additional European languages considered a plus.
• Confidence in preparing visually clear and engaging presentations, especially in PowerPoint.
• A well‑organised, structured approach to managing timelines, updates, and dependencies.
• Curiosity and learning agility, especially when working in a busy IT ecosystem.

Experience with project coordination tools (such as Jira or ServiceNow), stakeholder management, or portfolio tracking is helpful, though not essential. What matters most is your ability to bring clarity, follow through on commitments, and collaborate effectively. Financial acumen, including comfort working with SOWs and invoice processes, will also be important in this role.

Why this role is exciting

You’ll work across the full EMEA Commercial & Digital IT organisation, gaining exposure to many teams, topics, and initiatives. This position offers a blend of coordination, communication, and operational contribution in a supportive, growth‑focused environment. You’ll be part of a culture that values collaboration, transparency, and continuous learning—while having the chance to influence how we run our meetings, communicate updates, and stay aligned across the region.

The process includes a 30‑minute conversation with the recruiter, a one‑hour interview with the hiring manager (optionally joined by a colleague), followed by a final technical interview.